Title:
President’s Office Associate

Reporting:
The President’s Office Associate report directly to the President of Loyola School.

Role:
Performing work of a confidential nature, the President’s Office Associate will manage the administrative needs of the President, support the Board of Trustees, serve as Office Manager, liaise with the Parents Association, and assist the Admissions and Advancement efforts during heavy work periods.

Overview of Responsibilities include (but not limited to):

Office Manager/Executive Assistant

• Maintain President's appointment schedule by accurately planning and scheduling meetings, conferences, phone calls, and travel;
• Serve as the voice of the President’s office; respond to calls/emails and route appropriately;
• Provide historical reference by developing and utilizing paper and electronic filing and retrieval systems;
• Conduct special projects and research for President (scholarship letters, Christmas cards, etc.) as assigned;
• Serve as reception to President’s office: greet guests, organize office area;
• Manage the logistics and catering for President’s Office events;
• Facilitate communication with faculty, staff, and parents on behalf of President;
• Prepare and process request for payments, reconcile budget and bill payment, liaise with Business Office;
• Maintain needed office supplies.

Board of Trustees

• Ensure smooth operation of Board relations by fielding inquiries and requests for assistance from Board members, coordinating quarterly meetings and regular communications and maintaining excellent records of minutes and resolutions;
• Attend, help coordinate, and take minutes at all board meetings and some committee meetings;
• Prepare meeting materials to ensure that the agenda items and reports are organized and emailed on a timely basis, and that attendees are notified in advance as required in the by-laws;
• Plan all aspects of the Board of Trustees and Executive Committee meetings with respect to facilities, equipment, catering, logistical requirements, and other related issues as directed by the President and Board Chair;
• Assure updated and accurate Board and Committee directories. 

Parents Association Liaison

• Serve as the link between the President and PA President and officers, as well as communicate within school for the PA. Attend all PA meetings;
• Anticipate need of and provide support to the PA President and event chairs with logistics. Help in notification of meetings and events;
• Point person for PA communications including emails and letters;
• Coordinate with Facilities Manager/others to ensure logistics on PA events.

Other tasks, duties and projects may be assigned, including assisting other offices during peak periods, i.e., Information Sessions, admissions data input and management, Auction data and event assistance, Golf Outing data and event assistance; and other school events.

Status:

Exempt; not overtime eligible.  This position occasionally requires extra hours as well as attendance at many School held events and/or meetings.

Typical Level of Interaction:

Requires interaction with all School departments in addition to students, families, alumni and Board of Trustee members

All prospective employees are required to complete a necessary background check.

Work Environment:

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There is the possibility to work one day from home weekly at the supervisor’s discretion. Occasionally, this position will require planned extra hours to provide evening or weekend event support.

Compensation Range: $65,000-$90,000 annually, plus benefits.

Equal Employment Opportunities:

It is the school’s policy to provide equal employment opportunities to all applicants for employment, consistent with federal, state and local laws. Accordingly, all applicants for employment are to be treated without regard to race, color, religion, sex, age, national origin or citizenship status, qualified handicap, sexual orientation, marital or veteran’s status or inconsequential handicaps. This policy pertains to every aspect of an individual’s relationship with the School.

Applications:

Interested candidates should submit a cover letter and resume electronically by January 5, 2026 to employment@loyolanyc.org. Please include the words President’s Office Associate in the subject line.

All prospective employees are required to complete a necessary background check and mandatory fingerprinting. 

For more information about Loyola School – our mission, who we serve, and more about our school – visit www.loyolanyc.org. 

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to Learn and teach others established processes - Recognizes the importance of learning and motivates others by own enthusiasm. Is able to learn and reproduce the current processes and recommend best practices to streamline them.
• Time Management Skills - Manages many tasks and projects simultaneously while adhering to deadlines and promises. Maintains work/life balance without compromising expectations of others. Respected for ability to “find” or “make” time to get things done.
• Organizational Skills - Creates action plans to meet goals and objectives. Conducts periodic reviews of progress and measures against goals. Establishes broad policies to ensure success.
• Communications Skills - Maintains open communications channels with peers, administrators, and customers at the School.
• Written Communication Skills - Effectively communicates broad and issues with all constituents.
• Problem Solving Skills - Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.

Other Qualifications/Skills required:

• Bachelor’s degree required
• At least 5 years of administrative support experience
• Professional, enthusiastic, confident self-starter with a sense of humor
• Excellent communications skills both oral and written with an ability to follow up on issues, including those of a delicate nature
• Strong organizational skills and the ability to prioritize and manage multiple tasks that are time sensitive
• Possess an attitude that is highly customer service oriented to support all of the President’s constituents
• Attention to detail and strong work ethic
• Proven ability to work independently as well as part of the team.
• Technology savvy with demonstrated experience using Microsoft Office, database programs, and experience utilizing technology for greater efficiencies
• Commitment to the mission of Loyola School.

About Loyola School

OVERVIEW OF THE SCHOOL:  Loyola School is a Jesuit, Catholic, independent, coeducational, college preparatory secondary school located in New York City, with a student enrollment of approximately 220 young men and women. Founded in 1900 with the unique combination of the strengths of both the Jesuit and American Independent School traditions, Loyola is the only Jesuit, independent and coeducational high school in the New York City / Tri-State area. Loyola School students strive to become young men and women who are open to growth, academically excellent, religious, loving, and committed to doing justice. Loyola School is committed to challenging its students religiously, intellectually, physically, and socially.

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