Brooklyn, New York
New York, New York
New York City, New York
Posted: 10-Jul-25
Location: New York, New York
Type: Full Time
Salary: $55,000 - $60,000
Categories:
Preferred Education:
Internal Number: 1
Rudolf Steiner School seeks an Administrative Assistant. The Administrative Assistant is responsible for managing the lobby area, including greeting and directing all visitors, enforcing safety and security policies and procedures.They work closely with the School Chairs on administrative tasks and projects. The person best suited for this position will bring a professional presence, energy, and enthusiasm and will be able to maintain a professional level of decorum in the entranceway and lobby with all community constituents which include, faculty/staff, parents and students. Success in this position will require a willingness to learn and to be flexible according to the fast pace and quickly shifting priorities. They must be good with families and children, understand their needs and respect confidentiality.
Duties and Responsibilities
- Assist with additional administrative projects as needed
- Greet and direct all visitors, including parents, prospective students/families, delivery persons, vendors, and other school guests
- Responsible for student attendance, including maintaining official attendance records and distribution of late passes
- Maintain up-to-date and accurate schedules for room use, substitution, classes and faculty (Substitution may just be for US, but should appear, as we would love for the right person to take this on, if possible at the front desk.)
- Coordinate and maintain faculty meeting schedule with parents
- Manage lobby area by controlling traffic flow and ensuring an environment conducive to learning
- Manage and replenish front desk office supplies
- Answer and direct all incoming calls, including retrieving messages from voicemail and routing messages to appropriate faculty and staff
- Managing outgoing/incoming mail, including posting, sorting and signing for deliveries
- Communicate with facilities team regarding any maintenance requests or concerns
- Assist with fire drill schedules
Qualifications
- Bachelor’s Degree Preferred
- Knowledge and experience working with Blackbaud, Google Suite, and Microsoft Office Suite platforms and Microsoft Excel.
- Organization and attention to detail
- Excellent verbal and written communication skills
- Professional discretion and good judgement
To be considered for the Administrative Assistant position, please send a letter of interest, a resume, and contact information for three references to our Employment Page. We will be accepting applications until the position is filled.
Rudolf Steiner School, the first Waldorf School in North America, is an independent Nursery to Grade 12 school located on Manhattan's Upper East Side. Rooted in the principles of Waldorf education, the school fosters intellectual curiosity, creativity, and a deep respect for cultural diversity. Through a curriculum that integrates academic excellence with the arts, experiential learning, and seasonal festivals, students develop a strong sense of purpose and community. Accredited by the Association of Waldorf Schools of North America (AWSNA) and the New York State Association of Independent Schools (NYSAIS) and a member of the Waldorf Early Childhood Association of North America (WECAN), the school holds a distinctive place among NYC’s independent schools.
Rudolf Steiner School, Inc. is a nonprofit, tax-exempt organization incorporated under the laws of New York State and does not discriminate on the basis of race, creed, gender, religion, ancestry, citizenship, sex, sexual orientation, sexual and reproductive health decisions, gender identity, gender expression, predisposing genetic characteristics, disability, national origin, or any other characteristic protected by applicable law.