General Summary:

The Director of Human Resources is directly responsible for the overall administration, coordination, and implementation of the human resources functions of Collegiate School. The Director of HR manages School policies, HR compliance, onboarding, separations, leave programs, reasonable accommodations, worker’s compensation, benefit administration, and employee investigations and other matters. The Director serves as a resource to the administration and to employees. This position supervises the HR Coordinator and reports to the Chief Financial and Operating Officer.

Essential Duties:

Ensures the School’s Employment Policies are in alignment with the School’s mission and values and comply with all federal and local laws, and accreditation requirements:

• Develops and implements workplace policies and codes of conduct
• Maintains employee handbook, regularly updating for compliance to new laws
• Leverages advice from outside counsel in development of policies as needed
• Keeps abreast of new employment laws and regulations and propose strategies for compliance
• Provides strategic advice and subject area expertise to the CFOO and other members of management including the Head of School
• Educates & advises leadership on legal and regulatory-compliance issues (compensation, employee relations, EEO, job safety and health, leave & benefits, etc.)
• Collaborates with the finance team for payroll processing, accounting, and budget support

Serves as a resource for handling employee matters and investigations:

• Provides a welcoming environment for employees regarding matters of employment.
• Coaches supervisors on creating positive working relationships with their employees;
• Trains supervisors on the use of a performance management system
• Conducts employee investigations and discipline at direction of senior administration
• Supports members of senior administration in approving, documenting, and communicating reasonable accommodations in accordance with the ADA
• Documents and maintains employment records and employee matters

Administers compensation and benefits:

• Provides data and analysis on employee compensation to support administration’s decision-making regarding compensation and benefits. Leverages NAIS, Interschool and other sources of data to support comparative analyses.
• Conducts surveys as needed to gauge employee satisfaction with compensation and benefits
• Contributes to benefit plan design to achieve the School’s benefit offering goals
• Acts as primary contact for benefits broker
• Oversees annual benefit renewal and works with HR coordinator to ensure open enrollment runs efficiently and effectively.
• Serves as plan administrator for the School’s pension plans
• Provides support to employees with questions about benefits.
• Administers worker’s compensation documentation and procedures.
• Collaborates with school leadership to ensure the faculty compensation scale is applied consistently.

Recruitment

• Maintains, drafts and updates job descriptions in coordination with supervisors and employees through various job analyses
• Designs and oversees effective strategies for sourcing, recruiting, and evaluating job candidates in partnership with senior administration
• Responsible for posting open positions on ATS/website, job boards, and partnering with agencies as necessary to support recruiting process
• Drafts and issues offer letters to successful candidates and follows up with on-boarding procedures

Employee Training

• Identifies required training, sources content, communicates requirements to all employees and ensures compliance
• Manages the School’s training portal

Manages Employee and Human Resources Data

• Ensures confidentiality of employee data
• Works with IT to implement technology-driven solutions to make HR processes more efficient and increase data security.
• Ensures that key documents and systems (job postings, performance management systems) accurately reflect the workforce activities
• Ensures compliance with document retention policy for all HR records.
• Serves as a contact with ADP for employee data and onboarding

Internal research and external benchmarking

• Engages in Interschool, NAIS, and NBOA data surveys annually, providing data from Collegiate and analyzing data received.
• Conducts surveys, exit interviews, etc., communicating to leadership results and employee attitudes and culture
• Holistically monitors metrics on attitudes, turnover and retention and other information about employee engagement and retention

Other

• Performs related duties as assigned.

Education and Experience:

• Bachelor's degree from an accredited college or university in Human Resources, or related field required.
• Ten or more years of HR generalist experience, required including development of HR policies, handling of sensitive employee matters, leading HR investigations, and responsibility for organization’s HR compliance.
• Five years of managerial experience in HR function
• SHRM-CP or HRM-SCP (or equivalent) strongly preferred.

Special Requirements: 

• Must be able to complete a background check, including fingerprinting.

Knowledge, Skills and Abilities:

Knowledge and experience:

• Deep understanding of employment laws and regulations
• Knowledge of key concepts such as unfair labor practices, employment rights and standards (living wage, labor rights) and retaliation prevention;
• Skilled in HRIS/HCM management, data methodologies and technology policies;
• Knowledge of various benefit approaches and compensation concepts such as deferred compensation, leave plans, total rewards metrics and benchmarking, pay practices and remuneration data analysis;
• Knowledge of key concepts such as approaches to restructuring, techniques for need-gap analyses and workforce planning approaches;

Other Abilities:

• Ability to manage multiple projects simultaneously and follow through to completion
• Exhibits sound judgment related to confidential matters
• Demonstrated ability and experience partnering with departments and employees
• Outstanding employee relations skills
• Strong proficiency in payroll systems and general office technology
• Demonstrated ability to act independently, analyze data, take initiative upon information and make recommendations to achieve optimal results.

About Collegiate School

Collegiate is a K-12 independent boys’ school, led by Head of School Bodie Brizendine, located on the Upper West Side of Manhattan. We are a small school of 666 students housed in one building, giving us a unique sense of community and camaraderie. Students travel through 3 divisions, Lower (K-4), Middle (5-8) and Upper (9-12). Our student/teacher ratio is 6:1, with over 76% of our faculty having advanced degrees, allowing for close relationships and excellent, engaging teaching. The total number of school employees includes 160 full time plus 50+ part-time coaches, after school instructors. Our school was founded in 1628. Over the years it has moved around the city, with our last location of over 125 years being at 77th Street and Broadway. We moved into our new facility at 301 Freedom Place South and 61st Street in 2018. Our building, designed and built exclusively for our use, provides students with state-of-the-art classrooms, a 40,000-book library, two gymnasiums, a full theater and a blackbox, along with two outdoor spaces. All our work is driven by our statement of beliefs and our values. We believe that we are at our best when all members of the school community conduct the...mselves with respect, kindness, and integrity. We believe that the traditions and values of this old but not old-fashioned school can inspire boys to develop their individual capacities for personal and academic excellence. We believe that boys learn best when they are members of a diverse and just community that fosters purposeful and spirited engagement, inquiry, and collaboration in academics, athletics, and the arts. We believe that a liberal arts education committed to diligent and discerning scholarship prepares students to be citizens who act with conscience, courage, and compassion. The school’s financial profile includes an annual operating budget (2023) $45M, an endowment of $75M and $5.6M in financial aid being awarded in 2023.

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