JOB DESCRIPTION

Job Summary

The Attendance Officer is responsible for managing student attendance, coordinating substitute teachers, and ensuring smooth daily operations within both school divisions. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information professionally. Ideal candidates will have a minimum of two to four years in a secretarial school position working closely with students, parents, faculty, and staff. 

Essential Job Duties

• Monitor and manage student attendance, tracking absences, tardies, and related records.
• Advise on best practices for daily attendance monitoring
• Coordinate the process of securing substitute teachers, including timely communication and maintaining accurate records
• Provide administrative support for daily operations, ensuring clear communication with faculty, staff, students, and families
• Assist Division Heads with relevant administrative tasks and reporting requirements
• General Student Office duties
• Fulfilling additional duties assigned

Shared Responsibilities & Collaboration:

• Both the Attendance Officer and Registrar communicate regularly with Division Heads, Assistant Heads, and Department Chairs to maintain smooth, coordinated operational and academic functions
• Coordinate with the Registrar on scheduling and attendance-related matters to ensure seamless operation
• Collaborate with the other stakeholders to sort and distribute mail

Skills and Abilities

• Knowledge and understanding of school attendance/administration systems
• Interact daily with students, parents, faculty, and staff, demonstrating broad understanding, tolerance, and acceptance
• Excellent multi-tasking skills and the ability to work independently
• High attention to detail along with excellent organizational and time management skills
• Ability to maintain confidentiality, be honest and reliable
• Interpersonal skills using tact, patience, and courtesy
• Great customer service skills
• Be proactive and work ahead to achieve deadlines
• Ability to work under pressure and to tight deadlines
• Expertise in Windows, Google, and database software
• Exceptional written and oral communication skills
• Communicate effectively both orally and in writing, using proper grammar, spelling, punctuation and vocabulary
• Maintain general office productivity by ensuring all supplies/machines/materials are stocked and in working order

Education and Experience

• High school diploma required.  Bachelor’s degree preferred.
• Two to four years in a secretarial school or an administrative position working closely with students, parents, faculty and/or staff.

About TMI Episcopal

Founded in 1893, TMI Episcopal (TMI) is the flagship private school of the Episcopal Diocese of West Texas. Located in San Antonio, TMI educates students in grades 6-12 and is the oldest Episcopal Church-sponsored, college-preparatory school in the Southwest. TMI offers an optional JROTC program, and 5-day or 7-day boarding for students in grades 8-12. The mission of TMI is to provide an excellent educational community, with values based on the teachings of Jesus Christ, challenging motivated students to develop their full potential in service and leadership. TMI is at the leading edge of sound educational innovation through creative approaches to teaching and learning, providing a well-rounded experience for day and boarding students from diverse backgrounds through a strong co-curricular program of athletics, fine arts, community service. TMI recently opened the Walker Innovation Center.  The Walker Innovation Center is an 8,000 square foot space that includes a fab-lab maker space, idea labs, a dedicated robotics room, AR/VR lab and a sound and broadcasting space.  The Walker Innovation Center is under the direction of our Dean of Innovation and is available to all faculty... to use for stand-alone projects or to facilitate the ongoing integration of Design Thinking and project based learning in an effort to instill in our students the benefits of real-world problem solving.  

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Connections working at TMI Episcopal