Context and Philosophy:

Founded in 1784, Friends School of Baltimore provides a coeducational, college preparatory program guided by the Quaker values of truth, equality, simplicity, community and peaceful resolution of conflict.  By setting high standards of excellence for a diverse and caring community, Friends School seeks to develop in each student the spiritual, intellectual, physical and creative strengths to make a positive contribution to the world.

The faculty and staff of Friends support the mission of the School through their commitment to a collaborative work environment, to which they contribute joy, passion, sense of humor, organization, and flexibility. Regardless of position, Friends School employees interact with students and colleagues in a respectful and warm manner. 

In addition to a commitment to the fundamental ideals of Quaker education, Friends School staff members are expected to model and foster the habits of mind, which we believe are essential to an outstanding 21st century education: creativity, curiosity, empathy, reflection, and resilience.

Summary of Position: 

The Director of Facilities at the Friends School of Baltimore provides leadership for the maintenance and development of the School's 35-acre campus and 270,000 square feet of academic, administrative, and operational spaces. With a budget of $2.7M and 7 FTEs, this role oversees facilities operations, groundskeeping, and capital projects to ensure a safe, sustainable, and mission-aligned learning environment. A central focus of this position is expertise in project management, contract administration, and vendor oversight, ensuring that facilities initiatives are delivered timely, on budget, and to the highest standards. 

Core Responsibilities:

Strategic Facilities Leadership

• Provide vision and direction for day-to-day facilities operations aligned with the School's mission, Quaker values, and strategic goals.
• Supervise Facilities personnel and ensure schedules and task assignments are developed, communicated, and maintained, with adequate staffing plans and equipment that position the team for success and compliance.
• Cultivate working relationships throughout the campus to understand needs and concerns and to provide guidance and resources to support campus programs and operations.

Project & Contract Management

• Lead planning, bidding, and execution of capital projects, renovations, and infrastructure improvements.
• Develop and manage RFPs, contracts, and vendor relationships for facilities services.
• Monitor project budgets, timelines, and quality standards to ensure successful outcomes. 
• Partner with leadership and consultants on long-range campus planning. 

Operations & Compliance 

• Oversee preventive and corrective maintenance programs for buildings and systems (HVAC, electrical, plumbing, exterior building envelopes, etc). 
• Ensure compliance with building codes, safety regulations, and environmental standards. 
• Maintain records of inspections, permits, warranties and service agreements.

Budget & Resource Management 

• Ensures alignment of short and long-term initiatives that support Friends' broader strategic goal of advancing energy efficiencies across all resource domains environmental, human, and financial.
• Prepare and manage annual facilities operating and capital budgets
• Track expenditures, identify efficiencies, and allocate resources effectively. 
• Develops and monitors staffing needs across the team to include periodic performance reviews of team members, and addresses employee staff issues/concerns on a timely basis.
• Advance initiatives in integrated energy planning that enhance operational efficiency, reduce environmental impact, and strengthens institutional resilience in a cost-effective manner. 

Required Skills:

• Strong organizational and financial management skills, including budget development and resource allocation. 
• Knowledge of building systems (HVAC, electrical, plumbing, roofing) and preventive maintenance programs.
• Familiarity with building codes, safety regulations, and environmental compliance.
• Excellent communication, collaboration, and leadership abilities. 
• Capacity to manage multiple projects simultaneously and meet deadlines.

Skills and Qualifications:

• Bachelor's degree in facilities management, engineering, architecture, construction management, or related field required.
• Minimum 5-7 years of progressively responsible leadership in facilities or campus operations, ideally in an educational or institutional setting. 
• Demonstrated expertise in project management, contract administration, and vendor oversight, including experience managing capital projects from planning through execution.
• Proven track record of supervising teams and managing external service providers (maintenance, housekeeping, landscaping, safety, etc.)