The Position

The Head of School Assistant and Admission Associate will hold a full-time role supporting both the Head of School and the Admission Office. This individual will play a key role in advancing the School’s mission through effective student enrollment efforts and administrative coordination.

Guided by our mission, we encourage our diverse community of gifted students to engage in academic challenges, nurture their love of learning, and cultivate their humanity so they can serve, inspire, and create impact.

Head of School Assistant and Admission Associate Duties and Responsibilities

I. Admission 

• Connect with prospective families to generate interest in gaining information and applying to the Sage School
• Interview and tour prospective students and parents/guardians 
• Collaborate with faculty to plan applicant assessments
• Support the admission process by managing admission applications and data entry, and preparing enrollment reports from the database.
• Review and evaluate student applications
• Collaborate with the Director of Admission to plan and host various events, activities, and programs, including scheduling tours, student visit days, Open Houses and other admission events
• Assist in planning and participate in recruitment events, including sessions that are conducted on-campus, off-campus, and via video conferencing
• Work with student and parent Admission Ambassadors 
• Produce ThankView videos to support the admission goals of the School

II) Head of School 

• Provide high-level administrative support to the Head of School, including managing calendars, scheduling meetings, and coordinating travel.
• Serve as a liaison between the Head of School and faculty, staff, parents, trustees, and external partners.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the Head of School.
• Manage confidential and sensitive information with discretion and professionalism.
• Assist in planning and organizing school-wide events, Board meetings, and leadership team retreats, including preparing materials, agendas, and minutes.
• Assist with providing food and facilitating catering for Board-related events
• Support strategic initiatives and special projects led by the Head of School.
• Assist with coordinating the flow of communication from the Head of School’s office, in collaboration with the Director of Communications, to the broader school community, ensuring clarity, accuracy, and timeliness.
• Maintain organized records and files related to school operations, accreditation, and governance.
• Greet visitors and manage Head of School office communications with warmth and professionalism.
• Anticipate the needs of the Head of School and proactively address tasks to ensure efficient day-to-day operations.
• Attend all Board meetings and maintain meeting minutes

Essential Job Functions

• Learn, internalize, and genuinely represent the culture, programs, and traditions that make The Sage School such a special school community
• Knowledge of Canva and/or other graphic design programs
• Knowledge of, or ability to learn, the School’s various database programs, including but not limited to Blackbaud Enrollment Management, Blackbaud Core, etc.
• Knowledge of the Google and Microsoft suite of products
• Must be able to exert a good amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects upwards of 50-60 lbs.
• Ability to work a flexible schedule, including evenings and weekends for school-wide activities as needed
• Communicate effectively in English
• Possesses excellent social, written and oral communication skills; an ability to multi-task and consistently meet deadlines
• Attend all school meetings and engage in various aspects of the School community
• Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments, and/or directions from colleagues and superiors.
• Requires the ability to prepare a variety of correspondence, reports, invitations, forms, lists, etc. 
• Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with emergency situations.

Reports to: Both the Head of School and Director of Admission

FLSA Status: Exempt

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.

Interested applicants should submit a resume, cover letter, and three letters of reference to:

Amy Deniger

Director of Communications

The Sage School

171 Mechanic Street

Foxboro, MA 02035

adeniger@sageschool.org

About 22-3058595

The Sage School Mission is to encourage our diverse community of gifted students to engage in academic challenges, nurture their love of learning, and cultivate their humanity so they can serve, inspire, and create impact.

Connections working at 22-3058595