JOB DESCRIPTION

Job Summary

The Executive Assistant to the Commandant of Cadets serves as the Commandant’s right hand in the daily operations of the Texas Military Institute Corps of Cadets. This position is ideal for a proactive, highly organized individual who thrives in a fast-paced environment, enjoys working closely with students, and can handle a variety of logistical and administrative responsibilities with precision and care.

The Executive Assistant plays a central role in keeping the Corps running smoothly: managing paperwork, coordinating events, tracking supplies and budgets, supporting communications, and serving as the Commandant’s primary administrative and operational support. The ideal candidate is physically fit, flexible, and enthusiastic about working with adolescents in a mission-driven school setting.

Essential Job Duties

1. Serve as the primary administrative and logistical assistant to the Commandant of Cadets.
2. Manage and track documentation, reports, forms, and cadet records with accuracy and confidentiality.
3. Coordinate daily and weekly schedules, meetings, and communications for the Commandant and Leadership Department.
4. Support planning and execution of Corps events such as parades, ceremonies, inspections, Pass in Review, and athletic or community activities.
5. Maintain inventory and assist with uniform and equipment distribution and accountability.
6. Process purchase orders, budget reports, and supply requisitions in coordination with the Business Office.
7. Serve as liaison between the Leadership Department, parents, faculty, and student leaders.
8. Support cadet logistics during school events, formations, and co-curricular programs (“Special Teams”).
9. Provide general office management support — filing, scheduling, communications, and errands.
10. Participate actively in the life of the Corps of Cadets and uphold its traditions and standards.
    
    

Experience/Skills

1. Excellent organizational and time management skills; ability to prioritize multiple tasks.
2. Strong written and verbal communication abilities.
3. Experience with administrative systems, budgets, or logistics management.
4. Proficiency in Microsoft Office Suite and willingness to learn school-based software systems.
5. A self-starter who can anticipate needs and take initiative.
6. Positive, student-centered approach; ability to engage with middle and high school students respectfully and enthusiastically.
7. Physical fitness sufficient to meet the pace and demands of the role (e.g., walking campus, lifting uniforms, assisting at outdoor events).

Education/Background

1. Bachelor’s Degree Preferred.
2. Administrative, operation, or event coordination experience required.
3. Military experience not required, though familiarity with structured or hierarchical organizations is a plus.

Physical Requirements

1. Must be able to stand, walk, or sit for extended periods.
2. Must be able to lift up to 45 lbs. or more (uniforms, supplies, equipment).
3. Must be capable of working outdoors during school events.

About TMI Episcopal

Founded in 1893, TMI Episcopal (TMI) is the flagship private school of the Episcopal Diocese of West Texas. Located in San Antonio, TMI educates students in grades 6-12 and is the oldest Episcopal Church-sponsored, college-preparatory school in the Southwest. TMI offers an optional JROTC program, and 5-day or 7-day boarding for students in grades 8-12. The mission of TMI is to provide an excellent educational community, with values based on the teachings of Jesus Christ, challenging motivated students to develop their full potential in service and leadership. TMI is at the leading edge of sound educational innovation through creative approaches to teaching and learning, providing a well-rounded experience for day and boarding students from diverse backgrounds through a strong co-curricular program of athletics, fine arts, community service. TMI recently opened the Walker Innovation Center.  The Walker Innovation Center is an 8,000 square foot space that includes a fab-lab maker space, idea labs, a dedicated robotics room, AR/VR lab and a sound and broadcasting space.  The Walker Innovation Center is under the direction of our Dean of Innovation and is available to all faculty... to use for stand-alone projects or to facilitate the ongoing integration of Design Thinking and project based learning in an effort to instill in our students the benefits of real-world problem solving.  

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