St. Paul Academy and Summit School seeks candidates for the position of Advancement Associate.

About St. Paul Academy and Summit School: 

St. Paul Academy and Summit School (SPA) is a coeducational, non-sectarian, college preparatory day school serving more than 920 students in kindergarten through grade 12. Our two campuses are located approximately a mile apart in St. Paul, Minnesota, serving Grades K-5 on our Goodrich Campus and Grades 6-12 on our Randolph Campus. The school draws students from St. Paul, Minneapolis, and throughout the eastern and western suburbs. 

Our mission—shaping the minds and the hearts of the people who will change the world—is a promise to our students and our families, and it pushes us to be thoughtful about everything we do. It inspires us to be our best and reminds us that we have the responsibility to respect the unique potential in every child. Our mission gives us purpose and represents our greatest aspirations and values. But most of all, it reflects our deep belief in the talents and capabilities of our students.

For additional information about the school’s curriculum, community, and culture, please visit our website at www.spa.edu.

Position Begins: October 2025
Status: Full-time, non-exempt
Department: Institutional Advancement
Salary Range: $45,000- $53,000

Benefits:
Benefits include a comprehensive health insurance plan through HealthPartners, Nice healthcare (a free virtual and in-person health plan), dental insurance, vision insurance, life and disability insurance, generous paid time off, and free lunch during the school year. The retirement plan is through TIAA and has a generous matching contribution. The School offers a robust program of professional development, career growth, and leadership opportunities. Tuition remission is also available for children of employees as well as complimentary before and after-school care.

Position description:

The Advancement Associate will support the School’s fundraising and engagement activities, which are critical to the School’s fundraising and alumni/ae relations program. This position will interact primarily with staff and faculty but also with alumni/ae, donors, parents of students and volunteers. The position reports to the Director of Institutional Advancement.

Essential Functions and Responsibilities:

Office Administration Responsibilities 

• Support gift processing activities, gift acknowledgment production, donor records maintenance and other database projects as assigned
• Maintain office supplies, stationery supply, business cards, coffee/tea station and overall order and upkeep of Advancement office space
• Coordinate mailings for the team
• Provide support for fundraising programs and events 
• Secure meeting spaces and oversee Advancement onsite meetings
• Provide administrative support as requested 

Events Administration Responsibilities

• Set up, monitor and download event registrations and guest lists in Raisers Edge
• Export registrations from Raisers Edge and print name tags
• Work with on-site catering to develop menus and execute food plans
• Work with outside vendors to provide linens, flowers, gifts, and music
• Support hosts for onsite and offsite events
• Conduct post-event analysis to determine effectiveness

Stewardship and Constituent Relations Administration Responsibilities 

• Coordinate implementation of stewardship plan for top 200 donors in concert with the Major Gifts team
• Record stewardship actions on donor records
• Report on annual grants received
• Solicit personal stewardship letters from faculty department chairholders
• Coordinate special stewardship projects
• Perform other duties as assigned by the Director of Institutional Advancement or other Advancement staff

Minimum Qualifications

• Minimum college degree
• Excellent, accurate computer skills including proficiency with Microsoft Office Suite, especially Excel and Word, as well as Google Suite
• Preferred experience using CRM software, preferably Raiser’s Edge
• Event coordination experience
• Strong written and verbal communication skills and grammar/proofing skills
• Strong customer service skills
• Comfortable and competent style working with alumni/ae, donors, and volunteers
• Ability to manage multiple projects
• Strong and demonstrated organizational skills
• Display comfort in a fast-paced, results oriented environment. 
• Requires occasional weekend hours
• Enthusiastic and motivated team member.
•   Candidates should possess effective cross-cultural communication skills and be able to operate effectively in diverse environments and interact successfully with people from widely varying backgrounds in a friendly and professional manner. 

How to Apply:

Interested candidates should submit a letter of interest, resume, and a list of references. To apply, please visit our website at www.spa.edu/careers. 

SPA is committed to recruiting and supporting a diverse faculty and staff, and maintaining a workplace culture in which all are treated equitably. 

About St. Paul Academy and Summit School

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