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DATABASE AND FINANCE COORDINATOR
Mount Saint Mary Academy
Application
Details
Posted: 27-May-25
Location: Watchung, New Jersey
Type: Full Time
Categories:
Alumni Relations
Department: Office of Institutional Advancement
Reports To: Director of Institutional Advancement
Essential Duties & Responsibilities:
Keep detailed spreadsheets of all donations on high volume giving days – categorizing gifts so that we may communicate progress and generate donor enthusiasm throughout the day.
Accurately process gift data in batches for all constituencies, groups, and events, and post to the General Ledger upon approval.
Keep organized records of all original gift information and named scholarship funds in designated folders.
Working with Director and Finance Office, maintain detailed scholarship fund records and reports.
Take lead on grants and grant reports with assistance as needed.
Manage all aspects of the matching gift process.
Perform database processes, queries and exports to produce financial reports.
Create acknowledgement letter templates and generate customized letters for each batch.
Work with Finance to reconcile each month’s revenue.
Assist in the coordination and implementation of all functions of the Advancement Office, including general administrative duties: typing, filing, copying, organizing, shredding and other duties as required.
Other duties as assigned.
Qualifications:
Raiser’s Edge
Microsoft Office Suite
Strong writing and communication skills
Project Management
Work Environment:
On-site position, some evenings and weekends may be required.
This is a full-time, 12-month, salaried position.
SALARY RANGE:
$60,000 - $75,000
Final compensation will be based on experience and education.
Mount Saint Mary Academy offers a comprehensive benefits package to full-time employees, including, but not limited to, medical, dental, and vision coverage, 401(k) plan with employer matching, life insurance and disability insurance.
Please send inquiries and/or resumes to: Kathleen Staudt, Director of Advancement, at kstaudt@mountsaintmary.org.