About Bancroft School
Bancroft School is a vibrant PreK–12 independent day school in Worcester, Massachusetts, dedicated to empowering students through active, inquiry-based learning. Our dynamic academic program fosters intellectual curiosity, critical thinking, and confidence, preparing students to make meaningful contributions to their communities and the world. With the guidance of exceptional educators, students engage deeply with one another, celebrate diverse perspectives, and develop the skills needed for lifelong learning and leadership.

Founded in 1900, Bancroft is situated on a beautiful 30-acre campus in a residential neighborhood just north of downtown Worcester—a thriving city with a rich history and a promising future. Our 445 students come from over 70 cities and towns across Central Massachusetts, bringing a wide range of backgrounds and experiences that enrich our inclusive learning environment.

As Bancroft continues to grow and innovate under the leadership of Head of School Stephanie Luebbers, who began her tenure in July 2023, we remain committed to our mission and vision, guided by the strategic plan BluePrint125. Our goal is to be the first choice for families seeking an educational experience where every student is challenged, supported, and inspired to own their journey to mastery and independence in a community where they are truly known and valued.

Position Summary
Bancroft School seeks a data-driven detail detail-oriented part-time Database Administrator (approximately 15-20 hours per week). The Database Administrator is a fully integrated member of the Advancement team, reports to the Director of Advancement, and works closely with the Director of Annual Giving and the Director of Development for Alumni Engagement. The ideal candidate will have experience in the areas of development and fundraising, event coordination and management, alumni relations, and community relations in an independent school environment.

Primary responsibilities include, but are not limited to:

Gift Administration and Database Management:

• Primary gift entry specialist, maintaining the database and timely processing of all gifts and pledges
• Produce donor receipts and acknowledgement letters
• Prepare donor reports as required by the advancement and business offices, including donor lists for the annual report
• Respond to routine constituent inquiries
• Maintain and update constituent records accurately and promptly
• Develop policies and procedures for gift and data management
• Maintain accurate files and documentation

Advancement Office and Event Support:

• Assist in the execution of Advancement events, including, but not limited to, Homecoming, Reunion, parent events, stewardship events, and alumni events
• Create event-related invitation lists and online registration forms
• Responsible for the production of office mailings, including mail merges and bulk mailing lists
• Responsible for the inventory of all office materials
• Work with the Director of Advancement to ensure budget adherence and planning
• Collaborate with other departments, divisions, and administrators to staff school functions and events
• Other duties and special projects, as assigned

Qualifications

• Bachelor’s degree preferred
• Excellent computer skills, including high proficiency in Google Suite and Microsoft Word and Excel; experience with Blackbaud Raiser’s Edge software preferred
• High level of integrity and a strong work ethic
• Exceptional accuracy and attention to detail
• Discretion in dealing with confidential information

Bancroft seeks dynamic candidates who will be active participants in the community beyond the classroom, with an interest in supporting extracurricular activities in athletics, clubs, and other programs.

Bancroft is committed to cultivating and sustaining a community that embraces differences and welcomes candidates who will add to the racial and cultural diversity of our community. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

This job description provides a general overview of the role and is not an exhaustive list of all duties, responsibilities, or qualifications. Additional tasks may be assigned as needed to support the school’s mission and operations.

Compensation & Benefits
Bancroft School offers a competitive salary range for this position, determined by the scope of responsibilities, market benchmarks, and organizational considerations. Compensation is based on a variety of factors, including education, experience, skills, expertise, and internal equity. Final salary details, along with a comprehensive benefits package, will be provided upon an employment offer.

Our benefits package includes:

• Medical, dental, and vision coverage
• Retirement plan with employer match
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA) for healthcare and dependent care expenses
• Long-term disability, life, and AD&D insurance
• Employee Assistance Program (EAP)
• Access to on-campus gym facilities

If interested, please send a cover letter, resume, personal statement, and references to employment@bancroftschool.org

About Bancroft School

Families throughout Central Massachusetts and MetroWest choose Bancroft School for its robust college-preparatory academics and supportive community. The Bancroft experience fosters good people who emerge as leaders, humanitarians, and globally engaged citizens. Bancroft students develop deep connections in the community, and form lasting relationships with faculty, coaches, and peers. Each child’s individual learning style and interests guide their explorations into core academics, arts, sports, and co-curriculars. Founded in 1900, Bancroft is Greater Worcester’s leading independent PreK–12 day school. 

Connections working at Bancroft School