POSITION OVERVIEW

The Associate Director of College Counseling applies their professional background in independent school-based college counseling and/or selective college admissions and provides academic planning and support for an assigned group of juniors, seniors, and their families.  The individual in this position will join a collaborative, experienced team consisting of a Director, three Associate Directors, and a full-time administrative assistant to deliver a comprehensive college counseling program for a graduating class averaging 195-210 students per year.  For Fall 2026, this Associate will serve as an at-large adviser for programs related to the Class of 2027, ahead of the assignment of Juniors (Class of 2028) in November.

Supervisor: Head of the Upper School; Director of College Counseling

Supervisory Responsibilities:  None

Position Status:  Salaried, exempt, full-time, 10-month*

Hours of Work: Standard work week with exact hours to be determined by the supervisor.  Hours may vary depending on the event schedule.  Evening and weekend work will be required. 

* This role includes an additional two (2)-week work requirement during the summer break.

REQUIREMENTS AND QUALIFICATIONS

The requirements listed below represent the knowledge, skills, and abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Bachelor’s degree required. Master’s degree in a writing-intensive discipline preferred
• Experience in selective, recommendation-reliant university admissions and/or college counseling
• Team player with a positive attitude, proactive approach, and a customer-service mindset
• Growth mindset with interests in self-development and cultivating leadership
• Polished oral, written, telephone, and e-mail communication skills; ability to communicate effectively with colleagues and a wide variety of constituents
• Flexible and resilient problem-solver with a demonstrated ability to work independently and collaboratively
• Excellent planning, prioritization, and organizational skills with the ability to successfully manage multiple tasks
• Ability to anticipate tasks based on the academic calendar
• Proficiency with essential Web-based platforms, such as Scoir and Google Suite
• Demonstrated commitment to equity and inclusion; respect and value the different experiences, ideas, and backgrounds that are brought to the work and school environment
• Fundamental understanding of and commitment to the School’s culture, mission, and vision; a willingness to serve as an ambassador for the School, both internally and externally
• Ability to maintain strict confidentiality

ESSENTIAL RESPONSIBILITIES

• Manages the college application process for 40-45 senior and junior students, including writing unique, advocacy-centered recommendation letters; leading parent-student conferences; and guiding all aspects of the college counseling process
• Plans events, co-hosting 80-100 visiting college representatives, and attending conferences and college tours
• Serves as a Grade Level Representative to facilitate the advisement of the senior class
• Staffs 10-15 evening and weekend programs per year (a college fair, mock interview night, Paying for College Night, case studies, on-campus university information sessions, interview days, and various school functions)
• Perform other duties as assigned

PHYSICAL DEMANDS AND WORK ENVIRONMENT

While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle, and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, and crawl; and talk and hear. The employee may occasionally lift or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The ability to become CPR and First Aid Certified is required.

While performing the duties of this position, the employee may occasionally be exposed to outside weather conditions and frequently walk on slippery or uneven surfaces.  The work environment is often noisy.

Westminster is a drug-free, smoke/vape-free campus.

TRAVEL

Travel is primarily local during regular business days.  Overnight and out-of-area travel may also be required, primarily for planned events, conferences, and professional development opportunities.

Driving a Westminster vehicle may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Westminster is committed to the principle of equal opportunity in employment.  It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran under applicable federal, state, and local laws.  EOE/M/F/D/V.

REQUIREMENTS AND QUALIFICATIONS

The requirements listed below represent the knowledge, skills, and abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Bachelor’s degree required. Master’s degree in a writing-intensive discipline preferred
• Experience in selective, recommendation-reliant university admissions and/or college counseling
• Team player with a positive attitude, proactive approach, and a customer-service mindset
• Growth mindset with interests in self-development and cultivating leadership
• Polished oral, written, telephone, and e-mail communication skills; ability to communicate effectively with colleagues and a wide variety of constituents
• Flexible and resilient problem-solver with a demonstrated ability to work independently and collaboratively
• Excellent planning, prioritization, and organizational skills with the ability to successfully manage multiple tasks
• Ability to anticipate tasks based on the academic calendar
• Proficiency with essential Web-based platforms, such as Scoir and Google Suite
• Demonstrated commitment to equity and inclusion; respect and value the different experiences, ideas, and backgrounds that are brought to the work and school environment
• Fundamental understanding of and commitment to the School’s culture, mission, and vision; a willingness to serve as an ambassador for the School, both internally and externally
• Ability to maintain strict confidentiality

About The Westminster Schools

From our founding in 1951 to the present day, Westminster has aspired to provide an exceptional student experience focused on the pursuit of academic and personal excellence. We strive to be an inclusive community, upholding the dignity of all people as the essential expression of our character as a Christian school. At Westminster, our students find abundant opportunities to exercise initiative and meet new challenges in a caring, supportive environment that fosters lifelong friendships. Our campus is animated by the joy that comes from stretching beyond limitations as our students become leaders of conscience distinguished by courage, humility, and optimism. We believe that establishing high standards of integrity for our school community will foster a steadfast commitment to honor our students. Westminster excels regionally and nationally in every area of school life, from academics to the arts to athletics, achieving excellence through a wide range of programming supported by a wealth of resources. With an enrollment of approximately 1,880 students in grades pre-first through twelfth and over 500 faculty and staff, Westminster fulfills its mission through a dynamic curriculu...m that engages children across the critical dimensions of their growth – academic, physical, and spiritual.

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