Byfield, Massachusetts
Posted: 27-Apr-26
Location: Byfield, Massachusetts
Type: Full Time
Salary: 60000 - 75000
Categories:
Preferred Education:
The Governor’s Academy, the oldest boarding school in New England, inspires and engages inquisitive students in grades 9 through 12. Our 456-acre campus is located thirty miles north of Boston and five miles south of Newburyport, a classic New England coastal town. Govs has approximately 400 students and 250 employees.
Govs faculty and staff are committed to creating and cultivating an intentionally diverse and inclusive community that allows students to learn from each other’s unique backgrounds and experiences, discover their passions, use their unique voices, and achieve academic and co-curricular excellence. We welcome applications from candidates of all backgrounds.
POSITION SUMMARY
The Registrar reports directly to the Academic Dean. The Registrar serves as a central communication resource for academic and policy information on student records management. The Registrar is responsible for the maintenance and integrity of the academic record.
This is a full-time exempt administrative staff position.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Systems & Scheduling
- Highly skilled and knowledgeable with Veracross SIS
- Build and manage the Veracross academic schedule for the new academic year, including:
- New students, courses, sectioning, teaching assignments, and room allocations
- Resolving scheduling conflicts with students, faculty, and classrooms
- Experience developing and maintaining the Veracross scheduler
- Collaborate with IT to problem-solve if issues arise
Academic Records & Reporting
- Transcripts (ongoing): post grades, ensure accuracy, and fulfill alumni transcript requests
- Report cards (end of each semester)
- Warnings/grade reports (mid-semester and end-of-semester communications)
- Complete the Massachusetts Department of Education reports and census reporting
Curriculum & Academic Coordination
- Manage the Curriculum Guide in collaboration with department chairs
- Coordinate NCAA course approvals with the College Counseling Office
- Assign advisors for returning and incoming students in partnership with the Academic Dean
Events & Academic Operations
- Prepare and oversee conference scheduling for Fall Family Weekend, including individual faculty schedules
- Manage diplomas and assist with academic prizes (Commencement preparation)
Committees & Institutional Responsibilities
- Serve on key committees:
- Calendar Committee
- Prize Committee
- Enrollment Committee
- Commencement Committee (including detailed oversight of diplomas and prizes)
- A bachelor’s degree is preferred, and/or 3 or more years of equivalent work experience.
- Excellent verbal and written communication skills.
- Strong Microsoft and Google office skills are crucial. Proven ability to utilize and develop electronic spreadsheets.
- Significant experience with Veracross (or similar database), including scheduling and working with students on class changes
- Must be attentive to detail. Accurate and timely data entry and reporting skills.
- Ability to organize workload, work independently, multitask, adapt quickly to change, and deliver under the pressure of deadlines.
- Ability to develop and maintain cooperative working relationships
- Prior work experience in an Academic Office is not required, though some knowledge of independent and/or boarding school life is preferred.
- Must be able to work collegially; must be committed to working in a diverse community and have the ability to communicate effectively with diverse populations.
