Front Office Manager & Assistant to the Head of School

Cincinnati, Ohio

School Overview

Central Montessori Academy is an independent AMS Montessori school serving students from Toddler through 6th Grade. Rooted in Montessori principles, the school is dedicated to nurturing independence, curiosity, academic excellence, and social-emotional growth within a respectful and supportive community. We values strong partnerships with families and seeks educators and staff who are committed to creating a welcoming and engaging learning environment for children.

Position Summary

We seek a highly organized, warm, and adaptable Front Office Manager & Assistant to the Head of School to serve as the central hub of the school’s daily operations. This full-time, year-round position is often the first point of contact for families, students, staff, and visitors and plays a critical role in maintaining effective communication, operational efficiency, and administrative support for the Head of School.

The successful candidate will demonstrate professionalism, discretion, strong interpersonal skills, and the ability to manage multiple priorities in a dynamic school environment. Experience or interest in technology support and/or student health services is welcomed.

Primary Responsibilities

Front Office & Operations

• Serve as the primary point of contact for families, students, visitors, and staff
• Manage incoming calls, emails, and front desk communication
• Coordinate attendance, student records, and daily office operations
• Maintain office systems, organization, and supplies
• Foster a welcoming and professional school environment

Administrative Support to the Head of School

• Manage scheduling, calendars, and correspondence
• Prepare materials for meetings and school communications
• Maintain confidential records and sensitive information with discretion
• Assist with special projects and school-wide initiatives

Communication & Community Engagement

• Support timely communication with families and faculty/staff
• Assist with newsletters, announcements, and event coordination
• Support admissions and enrollment activities as needed
• Help strengthen relationships within the school community

Technology Support (Preferred)

• Provide basic technology troubleshooting and support
• Coordinate with outside IT vendors and service providers
• Support school databases and communication systems

Health & Safety Support (Preferred)

• Assist with basic student health needs and documentation
• Maintain medication and health records
• Support school health and safety procedures

Qualifications

Required Qualifications

• Minimum of 3 years of administrative or office management experience
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with office software and database systems
• Ability to maintain confidentiality and professionalism
• Strong interpersonal and customer-service skills

Preferred Qualifications

• Bachelor’s degree or equivalent professional experience
• Experience in an independent or Montessori school setting
• Familiarity with Montessori education
• Technology support experience
• Nursing or healthcare background (RN, LPN, or equivalent)

Desired Characteristics

The ideal candidate will demonstrate:

• A welcoming and professional presence
• Reliability, discretion, and strong follow-through
• Flexibility and a solution-oriented mindset
• Attention to detail and organizational excellence
• The ability to manage multiple responsibilities effectively

Candidates with strengths aligned with the following are especially encouraged to apply:

• Achiever
• Arranger
• Consistency
• Focus
• Responsibility

Compensation & Benefits

We offer:

• Competitive salary commensurate with experience
• Comprehensive benefits package
• Paid time off and holidays
• Professional development opportunities
• A collaborative and mission-driven work environment

Application Process

Interested candidates should submit the following materials:

• Cover letter
• Resume
• Professional references

Application materials should be emailed to:

Sarah Walker, Head of School

swalker@centralmontessoriacademy.com

Equal Opportunity Employer

Central Montessori Academy is an Equal Opportunity Employer.