POSITION DESCRIPTION

The Accounting Manager is responsible for the accuracy and integrity of the School’s day-to-day accounting operations, including general ledger maintenance, reconciliations, accounts payable processing, and financial reporting support. This role works closely with the Business Office to ensure accurate recording of tuition, payroll, and development-related financial activity while maintaining strong internal controls. The Accounting Manager supports the Chief Financial Officer in maintaining sound financial practices, efficient processes, and accurate financial reporting.

This is a full-time, 12-month, exempt position.

The employee will maintain a healthy learning environment that supports the Charlotte Preparatory School mission statement and upholds the four pillars of leadership: Respect, Integrity, Perseverance, and Courage. Charlotte Preparatory School is committed to sustaining a professional, inclusive, and collaborative environment where diversity in thought and culture is welcomed.

Effective Date: July 1, 2026              

GENERAL DUTIES

Accounting & Financial Operations

• Maintain the School’s general ledger and supporting schedules.
• Prepare and post journal entries, subject to CFO review and approval.
• Perform monthly bank and balance sheet reconciliations.
• Prepare accounting schedules and documentation supporting the monthly close process.
• Assist in the preparation of financial reports and supporting materials for leadership and Board reporting.

 Accounts Payable & Cash Management

• Record accounts payable transactions and prepare payment batches for CFO approval.
• Maintain vendor records and support vendor onboarding and documentation.
• Record deposits and ensure proper coding of revenue, including tuition and charitable contributions.
• Reconcile bank activity and maintain accurate documentation of cash transactions.

 Tuition & Revenue Support

• Record tuition revenue and reconcile FACTS settlement reports to the general ledger.
• Assist with financial analysis related to student withdrawals, tuition adjustments, and revenue tracking.
• Partner with the Business Office to ensure accurate financial recording of billing activity.

 Development & Donation Accounting

• Record charitable contributions and restricted gifts in the general ledger.
• Reconcile development records with accounting records.
• Support improvements to donation processing workflows and related financial reporting.

Payroll & Benefits Support

• Review payroll reports prepared by the Business Office prior to CFO approval.
• Record payroll-related journal entries and reconcile payroll accounts.

Audit & Compliance

• Prepare supporting schedules and documentation for the annual financial audit.
• Assist in maintaining financial policies and internal control procedures.
• Ensure accounting processes align with internal control standards and best practices.

Process Improvement

• Support cross-departmental financial process improvements involving Admissions, Development, and the Business Office.
• Identify opportunities to improve workflow efficiency and strengthen financial reporting accuracy.
• Assist the CFO in strengthening financial systems, internal controls, and documentation.

PROFESSIONAL QUALIFICATIONS REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Minimum of 5–7 years of progressive accounting experience, preferably in nonprofit, independent school, or mission-driven organizations.
• Demonstrated experience with general ledger accounting, reconciliations, and financial reporting.
• Experience with accounting software and financial systems; QuickBooks and FACTS experience preferred.
• Strong understanding of accounting principles and internal controls.
• Experience supporting financial audits and preparing audit schedules preferred.
• Ability to work collaboratively across departments while maintaining financial accuracy and discipline.

PERSONAL CHARACTERISTICS

• Team-oriented with the ability to work effectively with all members of the Charlotte Prep community.
• Strong communication and organizational skills with high levels of attention to detail.
• Positive, enthusiastic, flexible, and warm personality.
• Strong work ethic, proactive, and success-oriented
• Demonstrates sound judgment, professionalism, and discretion in handling financial information.
• Ability to manage multiple priorities and maintain accuracy in a fast-paced environment.

 SUPERVISION

Reports directly to the Chief Financial Officer

Please direct resume, cover letter, and references to Sandi Campana, Business Office, HR & Benefits Administrator; scampana@charlotteprep.org

Charlotte Preparatory School does not discriminate on the basis of race, religion, color, national or ethnic origin, or any other legally protected classification applicable to Charlotte Preparatory School in administration of its educational policies, employment policies, admissions policies, financial aid, athletic and other school-administered programs.

About Charlotte Preparatory School

Charlotte Preparatory School is committed to sustaining a professional, inclusive, and collaborative environment where diversity in thought and culture is welcomed. The School is dedicated to the goal of building a culturally diverse faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity. Our PreK-8 structure is a time-honored and research-proven model that celebrates every stage from early childhood through middle school, honoring the opportunities for learning and growth inherent in each moment and at every age. At Charlotte Prep, our students stay a step removed from the presence and pressures of high school, allowing them to be children a little longer—to unabashedly embrace the simple joys of friendship, discovery, and play. They are also empowered to be leaders a little sooner, with our middle schoolers modeling responsibility, confidence, and kindness for their younger schoolmates. For an in-depth look at this dynamic school, visit the Charlotte Prep website at www.charlotteprep.org. "Charlotte Preparatory School does not discriminate on the basis of race, re...ligion, color, national or ethnic origin, or any other legally protected classification applicable to Charlotte Preparatory School in administration of its educational policies, admissions policies, financial aid, athletic and other school-administered programs."

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