Position Overview:

The Annual Giving Coordinator is a vital member of the Advancement and Alumnae Engagement Team responsible for the tactical execution and operational support of Hathaway Brown School's comprehensive, multi-channel annual giving program, The Fund for Hathaway Brown. Working under the direction of the Director of Annual Giving, this position plays a key role in achieving the $3 million annual fund goal by executing campaigns, engaging donors, managing volunteers, stewarding data, and coordinating events.

The coordinator supports the Director in implementing innovative, data-driven campaigns across all donor constituencies—alumnae, current and past parents, grandparents, faculty, staff, and friends of the school—and ensures seamless execution of stewardship activities that reflect Hathaway Brown's values and commitment to excellence.

Key Responsibilities:

• Execute multi-channel annual giving campaigns (email, direct mail, social media, phone outreach) to achieve the annual revenue goal across all constituencies: alumnae, parents, grandparents, faculty, staff, and friends 
• Serve as strategic liaison between Board of Trustees and advancement team, aligning Board engagement with fundraising priorities and tracking Board giving and participation
• Manage volunteer programs including Hathaway Brown Parent Association liaison duties, parent and alumnae solicitors, and reunion campaigns in partnership with Alumnae Engagement team
• Maintain donor database (Raiser's Edge), process gifts, extract and analyze data for campaign planning and segmentation, and generate reports for leadership and Board of Trustees
• Execute timely donor acknowledgments, stewardship communications, and recognition programs (annual report listings, special initiatives)

Qualifications:

• Bachelor's degree and 2-3 years of experience in annual giving, development, alumni relations, or marketing/communications
• Excellent written, oral, and digital communication skills with exceptional attention to detail and ability to manage multiple projects simultaneously
• Experience with donor databases (Raiser's Edge strongly preferred) and proven ability to extract, analyze, and manipulate data for campaign planning and evaluation
• Volunteer management experience with flexibility to work evenings and weekends as needed for campaigns and events

Language Skills: Proficient in reading, writing, and speaking; capable of interpreting documents and communicating effectively with parents and staff.

Reasoning Ability: Skilled in problem-solving, data collection, and drawing valid conclusions.

Physical Demands: Regular activities include standing, walking, sitting, manual tasks, and communication. Frequent reaching, stooping, kneeling, or crawling; occasional climbing or balancing. Must be able to lift up to 25 lbs frequently and up to 50 lbs occasionally. Reasonable accommodations available for individuals with disabilities.

Work Environment: Typically moderate noise levels; accommodations provided as needed.

About Hathaway Brown School

Hathaway Brown is a school for girls, and it's so much more. It’s a school for scientists and writers and artists and budding entrepreneurs. It’s a training ground for athletes and dancers and musicians and actresses. It’s a place where young people are empowered to ask questions, challenge conventions and explore opportunities. And everything we do is guided by our motto: Non Scholae Sed Vitae Discimus - We Learn Not For School, But For Life. Since 1876, HB has given students the tools they need to confidently embrace all the possibilities that exist for them beyond our Shaker Heights campus. The faculty’s dedication to hands-on experiential learning at all levels can be observed every day in the classrooms, libraries, science labs, theatres, dance studios and art rooms, as well as on the athletic fields. In addition to the superior academic preparation they receive, at every turn HB students are inspired to become the best people they can be. We encourage girls of all ages and boys in our Early Childhood program to take chances, stretch their minds, work together, and pick themselves up and start over when they need to. The results of this philosophical approach are both ...astounding and humbling. Through the years, we’ve amassed more than our fair share of awards and accolades in every discipline you can imagine. Students continually perform with notable distinction on high-level tests and in the rate at which they’re accepted to their first-choice, top-tier colleges and universities. But no matter how well they fare by these measures, all of our students are able to apply what they’ve learned in the classroom to their lives. They know how to test theories, challenge conventions, find beauty in overlooked places, implement creative solutions, and lend a hand where it’s needed. Wherever they go from here, HB graduates bring strong character, unparalleled intelligence, unbridled enthusiasm, and an unquenchable thirst for knowledge along with them.

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