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Business Operations Manager
Prestans Online Academy
Application
Details
Posted: 23-Mar-26
Location: N/A,
Type: Part Time
Categories:
Business Management
Additional Information:
Hybrid/Remote is allowed.
Prestans Online Academy is seeking a highly organized and detail-oriented Business Operations Manager to support the school’s key financial and administrative functions. This part-time position (20 hours per week) will focus primarily on bookkeeping and financial record management, along with administrative support for the Director of Enrollment Management and CEO.
Responsibilities include maintaining accurate financial records and reports; managing accounts receivable and billing processes; coordinating payroll; and assisting with accounts payable. The role will also provide administrative support related to enrollment contracts, tuition billing, and other internal operational processes.
This position plays an important role in ensuring that financial records remain accurate and current, tuition and program payments are processed efficiently, and core administrative functions operate smoothly.
Enrollment Contracts & Accounts Receivable
Support the Director of Enrollment Management with contracts and enrollment communication
Manage tuition invoices for all credit and non-credit programs
Proactive follow up with families and partners for overdue payments
Program Registration & Billing
Oversee registration and billing processes for:
Summer STEM programs
Credit and Enrichment Programs
Supplemental academic courses
Responsibilities include:
Managing program registration workflows
Generating and tracking invoices
Communicating with families regarding billing questions and payment reminders
Ensuring the timely collection of program tuition
Bookkeeping Support (QuickBooks)
Support financial record management in QuickBooks Online, including:
Ensuring tuition and program payments are properly recorded and categorized to the appropriate revenue lines
Reconciling incoming payments with student accounts
Reviewing and organizing financial documentation for monthly bookkeeping processes
Supporting leadership with basic financial tracking by program or revenue stream
Payroll and Accounts Payable Support
Track and prepare monthly payroll for 1099 teachers and contractors.
Maintain payroll registers for W2 staff and teachers
Serve as liaison with the Accountants' Office
Maintain organized records and payments
Communicate year-end tax reporting with all staff and teachers
Qualifications
Strong organizational and administrative skills, with the ability to manage financial records and operational tasks efficiently
Experience with bookkeeping, accounts receivable, and billing processes
Proficiency with QuickBooks Online or comparable accounting software
Excellent attention to detail and accuracy in financial documentation
Clear and professional communication skills, particularly when handling financial information
Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment
Demonstrated ability to work independently and manage tasks effectively in a remote setting
High level of professionalism and discretion in handling confidential information
Additional Details
Location: Remote
Employment Type: Part-Time, approximately 20 hours per week, year-round, beginning on September 1st.
Schedule: Monday-Friday, 9:30 AM - 1:30 PM.
Application Deadline: Please send resume and cover letter to seretta@prestans.us by May 1st.