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Posted: 16-Apr-26
Location: North Hollywood, California
Type: Full Time
Salary: $70,000-$85,000
Categories:
Required Education:
The Wesley School is a co-ed, secular K - 8 school located in the North Hollywood area of Los Angeles. The school enjoys approximately 300 students and 75 faculty/staff colleagues and a student-faculty ratio of 1:6. Our diverse student population and working professionals on campus can be characterized by their positive outlook, knowledge of self and commitment to advocacy, empathy, and authentic belonging. Wesley students approach all activities with optimism and confidence, fully understanding their role to actively take part in shaping their experience, and those around them, with compassion, confidence, and creativity.
ROLE DESCRIPTION: The Wesley School seeks a full-time, 12-month Registrar & Receptionist. This role is essential to the daily operations of the school. The ideal candidate is a highly organized, detail-oriented professional who is proactive, adaptable, and supportive of the school’s Mission and vision. They are an excellent communicator and problem-solver who can manage multiple priorities, work both independently and collaboratively, and handle confidential information with discretion and integrity.
In this role, the Registrar/Receptionist supports operations through scheduling, coordination, and communication. As Registrar, this individual maintains accurate student records and serves as the primary administrator of the academic portal, supporting faculty and staff with grading, reporting, enrollment, and student data. They also serve as a key point of contact for families, assisting with records requests and navigation of the Wesley parent portal, and they will work closely with administrative and leadership teams. The Registrar is also expected to develop deep expertise in Veracross and to serve as a primary resource for training and supporting faculty, staff, and families in its use. As a Receptionist, this individual serves as the welcoming representative of the school, personifying our Mission and ensuring that all visitors to the office feel comfortable expressing their needs and believing that our team has their best interests in mind. The successful candidate for the Registrar/Receptionist role brings strong organizational and interpersonal skills, and contributes to a positive, inclusive school environment. An appreciation for children and a willingness to engage in the programs of the school and in its belonging work are also expected. Duties and responsibilities of the position include:
Registrar:
- Serve as the primary administrator and subject-matter expert for the school’s Student Information System (Veracross), supporting faculty, staff, and families and leading training during and after the system transition.
- Maintain accurate and confidential student records, including enrollment status, demographic data, grades, transcripts, standardized testing data, awards, and contact information. Lead roster management, ensure schedule accuracy, attendance support, and complete yearly system roll-over each June.
- Manage student enrollment, transfers, withdrawals, schedule changes, and record requests, including support for high school admissions processes.
- Facilitate student and course scheduling, classroom assignments & scheduling, produce master and individual daily student schedules.
- Coordinate substitution coverage* (*tentative)
- Program, manage, and oversee grading, reporting, and transcript processes on a trimester basis.
- Assist with the collection, review, and preparation of report cards in collaboration with Program Heads and faculty, including editorial review of faculty comments for accuracy, clarity, grammar, and consistency.
- Support faculty and staff in the effective use of the SIS, academic portals, and other organizational systems.
- Partner with school leadership to leverage data and generate reports or exports that support informed decision-making.
- Provide general office and administrative support in collaboration with other departments/teams as needed.
Receptionist:
- Support and promote the Mission and values of the school.
- Greet, welcome and guide visitors and others who come to the office for assistance - parents, teachers, students, guests, etc.
- Answer phones and emails and direct inquiries to the appropriate personnel.
- Ensure that the reception area is well-maintained and that it offers a welcoming environment.
- Maintain student and staff sign-out books.
- Monitor student attendance and communicate issues accordingly with parents and faculty/staff.
Salary information: At Wesley, salaries are one component of a compensation package that includes retirement matching, health and dental insurance, and life insurance. The anticipated annual base salary range the school reasonably expects to pay candidates for the position of Registrar/Receptionist is $70,000 - $85,000, depending on factors such as years of experience and academic qualifications.
To Apply: Interested candidates should send a cover letter and a current resume to hr@wesleyschool.org and include the position title in the subject line.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Environment: Sitting or standing for prolonged periods of time. Light to moderate lifting (up to 30 pounds). Specific vision abilities required by this job include close vision, ability to adjust focus, and sound hearing. The noise level in the work environment is usually moderate to loud. The ability to speak clearly and coherently is also required. Reaching, kneeling, pulling, pushing, bending, crawling, walking, running, jumping, writing, and keyboarding.
Finally, in the spirit of being a professional member of this community, many of the responsibilities of the position are associated with obligations to engage in school work on evenings, weekends, and summers as necessary, to satisfy school deadlines and the expression of the school's commitments and initiatives. These obligations include but are not limited to a variety of evening events to engage with families, planning of lessons and units as well as assessment of student learning, documentation of the same including report cards and communication with families, and ongoing professional learning. In each instance the school will exert its best efforts to be supportive of and responsive to your needs and challenges.
Desired Qualifications and Skills:
- Bachelor’s degree, preferably in education, administration, or a related field.
- 3 - 5 years of relevant administrative experience, preferably in a school setting.
- Highly organized with strong attention to detail and the ability to manage multiple priorities, create timelines, and meet deadlines.
- Excellent oral and written communication skills, with the ability to interact effectively and positively with colleagues, families, and external partners.
- Strong interpersonal skills and a collaborative, team-oriented working style.
- Demonstrated ability to remain calm, kind, and solution-oriented in a demanding and fast-paced environment.
- Proven ability to handle sensitive and confidential information with integrity, discretion, and professionalism.
- Proactive, self-motivated, and flexible, with a willingness to problem-solve independently and to seek assistance when appropriate.
- Strong technical skills and comfort working with Google Workspace, MS Office, databases, and student information systems.
- Experience with SIS platforms and related tools, especially Veracross, is preferred.
- Commitment to supporting a positive, inclusive and community-centered school environment. Willingness to authentically engage with the school’s belonging programs and activities.
