Overview

The Red Oaks School, a PreK–8 independent school in Morristown, NJ, is seeking a Middle School Administrative Assistant. This position plays a vital role in the daily life of the school, supporting the smooth operation of our Middle School while serving as a warm, organized, and welcoming presence for students, families, faculty, and visitors.

As the first point of contact for many families and visitors to the Middle School, and often the first voice heard when someone calls the campus, the Middle School Administrative Assistant helps shape the daily experience of our community. The ideal candidate will be highly organized, flexible, patient, and kind, with strong communication skills, sound judgment, and a genuine enjoyment of working in a school environment with middle school students. Full benefits are included, as well as reduced hours for the summer.

Responsibilities

• School Administrative Support: Support the year-round administrative needs of the school, including summer communications, preparation for the opening of school, record updates, ordering and supply coordination, and other operational tasks that help prepare the Middle School for the year ahead.
• Support for the Middle School Division: Support the daily work of the Middle School by assisting with attendance, scheduling, calendaring, field trip logistics, student forms and records, divisional supplies, and other needs that help teachers, students, and families move smoothly through the school day.
• Reception and Family Communication: Serve as a warm and welcoming first point of contact for families, students, visitors, and callers, helping to create a calm, organized, and professional front-office environment that reflects the mission and values of the school.

Qualifications and Core Competencies

• Organization & Attention to Detail: Strong organizational skills, accuracy, and the ability to maintain systems, records, calendars, and schedules effectively.
• Warmth & Professionalism: A kind, welcoming presence and the ability to represent the school with warmth, discretion, maturity, and professionalism.
• Communication Skills: Clear, responsive, and thoughtful communication with families, students, faculty, staff, and visitors.
• Flexibility & Multitasking: Ability to prioritize competing responsibilities, shift between tasks, and remain calm and effective in a busy school environment.
• Comfort with Middle School Students: Genuine enjoyment of working with young adolescents and an appreciation for the energy, humor, independence, and developmental needs of middle school students.
• Collaboration: Ability to work closely with administrators, teachers, and staff in support of a thriving school community.
• Judgment & Discretion: Ability to handle student, family, and school information with care, confidentiality, and good judgment.
• Technology & Office Skills: Proficiency with common office and school-based technology platforms preferred, including email, calendars, spreadsheets, databases, and document management systems.

Red Oaks welcomes the unique contributions brought by individuals with diverse backgrounds and experiences. This position is an excellent opportunity for a highly organized, warm, and capable professional to join a vibrant learning community. Please submit a cover letter, resume, and contact information for three professional references to administration@redoaksschool.org. Kindly reference the job title in the subject line of your email. No phone calls, please. To learn more about our school and mission, visit www.redoaksschool.org.