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Compensation: Commensurate with experience: salary range of $72,800-$93,600 ($35-$45/hour)
Location: Onsite
MCDS is an independent, K-8, co-educational school of 600 students. Our mission is to create an inclusive community of learning that inspires curiosity, empathy, and action. Rooted in our values of respect, responsibility, and compassion, we are an intentional community where varied perspectives and life experiences are vital to our collective growth and the strength of our program.
Our Academic & Community Programming: We model teaching excellence through student-centered, differentiated instruction framed around experiential and place-based education. Our 35-acre campus on the hillside of Ring Mountain serves as a living laboratory where students engage directly with environmental sustainability. Our academic program is purposefully scaffolded around three key skill areas—literacy, mathematics, and writing—partnered closely with the developmental milestones and social-emotional needs of our learners.
A Culture of Professional Learning: MCDS is devoted to cultivating an inspiring professional learning environment where adults are engaged in growth throughout the trajectory of their time here. We provide robust funding and time for professional development, encouraging practitioners to seek constant improvement as educators, team members, and community leaders.
The Opportunity
The HR and Payroll Coordinator is a dynamic, hybrid role that provides essential administrative and operational support to both the Business Office and the Human Resources Department. This position is responsible for ensuring the accuracy of payroll processing, maintaining employee records, coordinating onboarding, and executing routine HR and payroll audits.
As a key representative of both departments, the ideal candidate will possess excellent numerical accuracy, exceptional organizational skills, and a high level of confidentiality and professionalism suited for a private school environment.
Primary Responsibilities include:
Payroll Operations & Administration (Under the direction of the Controller & HR Director)
Bi-Weekly Payroll Preparation: Collect, review, and accurately prepare the regular payroll batch for a bi-weekly schedule, ensuring seamless data entry of hours, wages, deductions, and tax withholdings into the payroll system (Paylocity).
Payroll Batch Presentation: Finalize and present completed payroll batches to both the Director of HR and the Controller for final approval and release.
Complex Timecard Management: Review and verify hours for non-exempt employees, specifically managing complex tracking for staff members who divide hours across multiple school departments (e.g., tutoring, after-school support services, coaching, and supplemental school activities).
Benefit Reconciliation: Perform comprehensive monthly reconciliation of employee benefit carrier invoices (health, dental, vision, retirement) against actual payroll deductions to ensure perfect cross-system accuracy.
Annual Audit Support: Assist the Controller in gathering data, generating reports, and preparing critical documentation for annual workers' compensation, 403(b) retirement plan, and general school financial audits
Human Resources Support & Compliance (Under the direction of the HR Director)
New Hire Compliance Tracking: Actively track and monitor strict California state law and private school compliance requirements for all new hires, ensuring mandatory elements including LiveScan fingerprinting, background checks, and TB clearances are completed before employment begins.
Mandatory Training Management: Schedule, coordinate, and track required compliance trainings (e.g., sexual harassment prevention, mandated reporter training) for new hires and ongoing re-certifications for current employees, updating internal compliance dashboards.
Onboarding & Orientation: Coordinate the logistics of the new hire onboarding process,, establishing portal access, completing onboarding packets, and conducting initial operational orientation.
Benefits Support: Assist the Director of HR during open enrollment. Support employees with Ease portal questions, audit integration between Ease and Paylocity,
File Management & HR Support: Collaborating closely with the Director of HR, who maintains primary responsibility for personnel files, assist the department with organizing and storing digital and physical records (including medical, personnel, and payroll files). Conduct routine internal audits of HR files and I-9 documents under the HR Director’s guidance to ensure regulatory compliance and data integrity.
General Administration: Field and resolve everyday employee inquiries regarding payroll discrepancies, time-tracking procedures, and basic HR policies.
Qualifications & Experience
Education: Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field preferred (or equivalent experience).
Experience: 2–4 years of experience working in an administrative role covering payroll entry or HR coordination. Experience in an educational or non-profit setting is a major plus.
Technical Skills: Proficiency with payroll platforms and HRIS systems. Strong understanding of Google Workspace, Paylocity and Ease preferred.
Compliance Knowledge: Basic understanding of wage and hour laws, payroll taxes, and employment regulations.
Key Competencies & Core Attributes
Confidentiality: Must maintain absolute discretion regarding sensitive employee compensation, medical, and personal information.
Attention to Detail: Exceptional accuracy in data entry and numerical calculations is critical for preventing payroll errors.
Communication Skills: Warm, professional, and clear communication style when interacting with faculty, staff, and external vendors.
Adaptability: Ability to balance competing priorities and meet strict deadlines from two distinct department heads.
Compensation and Benefits:
The full-time equivalent salary range for this position is $72,800-93,600 commensurate with experience
We offer a compensation and benefits package that includes fully paid employee medical, dental, vision, life insurance for employees, employer contributions toward dependent coverage, a generous retirement plan match with retirement planning support, short-term/long-term disability insurance, a flexible spending account, employee assistance program and free lunch.
Additional benefits include professional development opportunities, tuition discounts for employees’ children attending MCDS, and up to four weeks of additional paid support (coordinated with state benefits) when welcoming a new child. Eligibility requirements apply.
In deciding whether to apply for a position at Marin Country Day School, you are strongly encouraged to consider whether your values align with the School’s.
The School does not provide employment visa sponsorship. All employees must be authorized to work in the United States as a condition of employment.
Marin Country Day School is an independent K-8 coed day school enrolling 590 students at a 35-acre campus in Corte Madera, California. Our school's mission, underscored by our core values of respect, responsibility and compassion, asks children to become skilled learners and ethical human beings, motivated to make a difference in the world.
Founded in 1956 by an adventurous group of parents and educators who believed that learning is a joyous and lifelong process, MCDS provides a distinguished education based on distinctive values, aspirations and practices. Students at MCDS enjoy the benefits of innovative teaching, enhanced understanding of how children learn, tools for clear and creative expression and an increasingly diverse student body.
Our rich and well-considered core curriculum includes a rigorous grounding in traditional academic disciplines: English, Spanish, mathematics, science and social studies. Art, athletics, drama, music and outdoor education are integral parts of the program. In addition, Aikido/Energy Time, developmental physical education and age-appropriate curricula covering nutrition, human sexuality and substance abuse promote health and wellness.
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We strive as well to prepare our students to participate thoughtfully and meaningfully in the changing world of the 21st century, and to give them flexible skill sets that will serve them in a world that is more competitive and technologically integrated. Woven into the program are initiatives promoting ecoliteracy, global awareness and engagement and facility in the use of technology. Ongoing review of the core program assures that the curriculum is dynamic, incorporates current pedagogy and best practices, and is well-aligned through the nine grade levels.