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Summary The Extended Programs Coordinator serves as the on-site coordinator and administrative assistant for the after school Extended Care Program (childcare). This position supports the Extended Care Manager in the execution and support of daily operations of the Extended Care Program.
Essential Duties and Responsibilities
Assists with operational needs such as opening and closing of the program.
Ensures communication of operational information including delegation of tasks, staff assignments and procedures.
Perform all data entry and administrative tasks related to the programs’ database, including but not limited to, program and schedule changes; registration and attendance; and payments and billing. Prepare reports as needed.
Process cash/check and credit card payments. Prepare and distribute invoices.
Coordinate support staffing for school events as needed.
Assists with administrative duties. Act as first point of contact for the Extended Care Program. Answer the telephone and check for email messages. Maintain phone logs return phone calls and emails. Communicate problems or concerns with Extended Care Manager as needed.
Maintain and ensure the accuracy, confidentiality and safe keeping of all program files, student and staff information.
Coordinate work schedule for after-school program counselors based on anticipated attendance of students.
Supervise counselors and oversee student activities. Assures students are properly supervised at all times.
Adhere to a philosophy of fiscal prudence and understanding that these programs are an important source of non-tuition revenue to the school.
Work with the Human Resources Office and the Business Office to ensure compliance with school policies regarding personnel and financial issues, respectively.
Perform counselor duties when needed to maintain appropriate counselor to student ratios.
Manage after school group games.
Coordinate snack preparation.
Communicate well with students, parents, fellow counselors, and supervisor.
Promote a fun attitude and positive atmosphere.
Follow safety guidelines and assure student safety.
Attend school and department meetings, as applicable.
Provide support and assistance to the Extended Care Manager as needed.
Perform all other duties as assigned.
Skills and Competencies
Demonstrates creativity, initiative, attention to detail and an ability to work well with a team and/or independently.
Demonstrates personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility, and enthusiasm
Ability to apply common sense in dealing with day-to-day and emergency situations.
Detail-oriented and highly organized.
Ability to respond to questions and solve problems from administrators, teachers, parents, students and visitors.
Ability to use computer technology, including program database, word processing and spreadsheets.
Excellent verbal and written communication skills.
Education and Experience
Five years’ related experience preferred.
Associates degree preferred.
Qualifications
Skills and Competencies
Demonstrates creativity, initiative, attention to detail and an ability to work well with a team and/or independently.
Demonstrates personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility, and enthusiasm
Ability to apply common sense in dealing with day-to-day and emergency situations.
Detail-oriented and highly organized.
Ability to respond to questions and solve problems from administrators, teachers, parents, students and visitors.
Ability to use computer technology, including program database, word processing and spreadsheets.
Excellent verbal and written communication skills.
Thank you for your interest in joining the Mayfield Junior School community. We welcome qualified candidates in the areas of academics, administration and operations to join our team.
Who We Are | Founded in 1931 by the Society of the Holy Child Jesus, Mayfield Junior School is a leading independent, Catholic school serving students in kindergarten to eighth grade. Mayfield is distinguished by the Holy Child educational philosophy of Cornelia Connelly, the Society’s founder. Connelly’s pioneering belief of developing the whole child as an intellectual, spiritual, creative and athletic person set the standard for Mayfield 89 years ago. This belief guides the innovative educational program we provide and inspires our vision into the future.
Our Mission
Mayfield Junior School, a Catholic independent school founded and sponsored by the Society of the Holy Child Jesus, implements the philosophy of the Holy Child Schools which is based on trust and reverence for the dignity of every person. We are committed to the religious and educational development of each child and to maintaining a sense of community and family spirit that welcomes people of diverse backgrounds. At Mayfield ea...ch child is challenged to reach his or her potential. We encourage our students to respond to the needs of our time with compassion, integrity and confidence in God and in their own gifts.
Educational Vision Statement
Guided by our Holy Child heritage, we provide a distinctive educational experience that balances tradition and innovation in an intellectually challenging and creative environment. Students discover their best selves as they question, collaborate, and connect in a joyful community.
Who You Will Be Partnering With | Mayfield’s dynamic and inclusive community—students, faculty, staff, administration, parents and alumni—is one of faith-in-action wrapped in a spirit of joy. Contributing to the lives of others is a tangible expression of God’s love for one another.
Our ‘One Mayfield’ culture fosters respect, excellence and meaning. The school community values its rich tradition and purposefully sets its sight on defining what is best for students. Faculty and staff are called to implement the school’s Mission every day by nurturing the growth of each student through dynamic learning opportunities.
What You Will Be Receiving | Mayfield Junior School offers a competitive compensation package and wide-ranging professional development opportunities. In a collegial and supportive environment filled with forward thinkers, faculty and staff are provided the tools and resources enabling each the opportunity to thrive.
Where You Will Be Working | The San Gabriel Mountains provide a picturesque backdrop to our neighborhood campus located in the vibrant city of Pasadena. Mayfield Junior School is just 10 miles north of Downtown Los Angeles, south of the world-famous Rose Bowl, east of bustling Old Pasadena and west of the California Institute of Technology. Get to and around Pasadena thanks to Mayfield Junior School’s close proximity to convenient transit and light rail options.