FLSA Classification:  Full-time, Temporary – Non-Exempt, 100% FTE, 5-month schedule of duties

Reports To:                  Chief Financial Officer

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Credit Card Processing/Accounts Payable:
  • Weekly accounts payable processing, including proper coding, data entry of all invoices and reimbursements in Bill.com, and mailing, as needed
  • Review, verify, and process vendor invoices and expense reports
  • Match invoices with purchase orders and receiving documents
  • Reconcile vendor statements and resolve discrepancies
  • Maintain accurate accounts payable records and files
  • Assist with month-end closing activities, as needed
  • Communicate with vendors and internal departments regarding payments
  • Ensure compliance with company policies and accounting regulations
  • Coordinate and process credit card receipts from employees; follow-up as needed
  • Prepare coding and data entry into the general ledger
• Coordinating with the Development Office:
  • Reconciling with the Development Office on donations, fundraising and grants
• General/Reporting
  • Maintains the confidentiality of sensitive financial and other data
  • Produces reports and reconciliations for review by the Chief Financial Officer

General Responsibilities

• Support and further the school’s mission, visions, and values
• Actively engage in the life of the school and participate in related duties, as needed
• Ensure the safety and well-being of students
• Demonstrate respect towards all members of the school community, including students, parents, teachers, support staff, and administration
• Behave with dignity and respect, in accordance with school and community expectations
• Abide by school policies and procedures

Other Responsibilities

• Cover the front desk, provide campus supervision, lunch distribution and other duties as assigned
• Other Considerations
  • Start date April 1, 2026

EDUCATION AND EXPERIENCE:

• Bachelors’ Degree, preferably in Accounting or Finance
• Minimum of three years’ experience in bookkeeping and/or accounting and finance
• Non-Profit/Independent School sector experience preferable
• Understanding of accounting theory with ability to research and resolve accounting application
• Requires solid knowledge and understanding of accounting principles
• Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment
• Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus
• Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners
• Experience in Blackbaud preferred
• Expert level in Microsoft Office, especially Excel and Word
• Proficient in Google applications, including Google Sheets, Google Docs
• Experience in non-profit accounting and knowledge of related FASB requirements preferred
• Knowledge of non-profit reporting and tax filings preferred
• Knowledge of tax reporting related to vendor payments (i.e., 1099s)

Physical Demands and Work Environment

• View and operate a computer frequently and consistently, especially in regard to primary work functions.

• Travel safely and comfortably across campus for a variety of events and meetings.
• Physically able to assist, when necessary, with event setup and breakdown, including lifting up to 30 lbs.
• Work in standard office conditions and climate.
• Work in a highly stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.

EQUAL OPPORTUNITY EMPLOYER: No person shall, on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, disability/handicap, or religion, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, harassment, or retaliation in the school’s employment opportunities.

About Rolling Hills Preparatory School

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