Job Title: Director of Facilities 

Reports To: Director of Finance, Operations & Strategic Projects 

FLSA Status: Full-Time, Exempt; 12 months 

Position Start Date: Immediately 

Overview of the position: Friends Academy is a Quaker Independent Day School serving students from Pre School through 12th Grade on a beautiful 65-acre campus. The Director of Facilities is responsible for the  comprehensive oversight and strategic management of all campus facilities. This role leads and coordinates  the design, planning, construction, maintenance, and modification of buildings, equipment, machinery, and  other physical infrastructure. These responsibilities are carried out directly or through the effective supervision of subordinate teams.

Essential Duties and Responsibilities: Duties may change, and others may be assigned 

• Inspects campus and evaluates use of space and facilities. Plans, budgets, and schedules facilities  modifications, including cost estimates, bid sheets, layouts, and construction and acquisition contracts.  Performs audits and facility inspections to support facility planning. 
• Develops long-range plans, conceptual designs, and capital outlay requirements and documentation for  the campus. Develops and manages the annual operating budget, capital equipment purchases, and  project budgets for all departments under this role. Formulates and coordinates program specifications,  requirements for proposals and contracts, and associated documents. 
• Acts as liaison to public utility, environmental, and energy agencies. Oversees the development and  implementation of utility management and conservation programs. 
• Inspects construction and installation progress to ensure conformance to established specifications. 
• Oversees and directs maintenance personnel and workers engaged in equipment installation, facilities  equipment repair, and preventive and routine maintenance. 
• Reviews and approves invoices and requests to ensure payments are made in accordance with  contractual agreements, as well as all other equipment and material purchases. 
• Oversees Campus Safety to ensure compliance with applicable federal, state and local codes and  regulations to develop code compliance programs, including but not limited to asbestos management,  lead in water, soils, paints, air quality, hazardous waste reduction, management, and disposal, and  other health-related issues. 
• Establish procedures for OSHA and ensure all Facilities personnel receive training. ? Serves as a member of the Incident Command and Emergency Management Teams. 
• Works directly and in support of the Director of Finance, Operations and Strategic Projects, and acts as  a resource, providing reports on all areas of the Physical Plant including detailed reports of costs and  activities, bringing technical expertise, advice and experience to the betterment of facilities operations. 
• Ensures effective, constant communication within the school community of all maintenance projects,  construction, public safety and related issues. 
• Supports the school and its leadership, is an integral leader for the school community and participates  fully in daily community life of the school.
• Oversees the utilization and administration of the Brightly maintenance management system, ensuring  effective work order tracking, asset management, and reporting to optimize facilities operations. 

Supervisory Responsibilities  

Directly supervise employees and contracted personnel on the Facilities, Grounds, and Landscaping teams.  Carries out supervisory responsibilities in accordance with the school's policies and applicable laws.  Responsibilities include interviewing, training employees, planning, assigning, and directing work; appraising  performance; providing constructive feedback to employees; addressing complaints and resolving problems. 

Key Competencies  

To perform the job successfully, an individual should demonstrate the following competencies: 

Project Management: Able to set goals, develop plans, manage a budget, and ensure projects are completed  on time. Can be flexible, and available on weekends and evenings, and provide immediate assistance in  emergencies. 

Technical Skills: Possess a strong understanding of building systems and technology to effectively assess  needs, plan maintenance, and communicate with specialized technicians. Be committed to continuous learning  to stay up to date with new technologies and regulations. 

Professional and Interpersonal Skills: An effective communicator with faculty, staff, contractors, and school  leadership. Able to build strong working relationships, with the ability to resolve conflicts and maintain  professionalism under pressure. Shows respect and sensitivity for cultural differences and will embrace  professional development in DEIJ work. 

Leadership and Teamwork: Demonstrated leadership skills to guide and motivate a team of maintenance  and grounds staff. Able to set clear expectations, provide feedback, and foster a collaborative environment  where everyone feels valued and works toward a common goal. 

Safety and Compliance: Upholds safety and security procedures. Proactive in identifying and addressing  potential hazards and ensuring all operations comply with relevant safety regulations and building codes. 

Qualifications  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The  requirements listed above and below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential  functions. 

Education and Experience:  

Bachelor's degree (B.A.) from a four-year college or university, preferably in engineering, construction  management, or a related field, and five years of related experience. Strong knowledge of building systems,  including HVAC, electrical, and plumbing, is required.  

Certificates, Licenses, Registrations  

A professional license in one of the following disciplines is essential: Construction Management, Civil  Engineering, Mechanical Engineering, or Architecture.  

Technology Skills: 

To perform this job successfully, an individual should have knowledge of Google applications; Senior Systems  database software, Brightly maintenance management system; Microsoft Excel and Microsoft Word.

Salary: The expected salary range is $150,000-$180,000. The actual compensation will be based on the  candidates’ relevant and transferable years of service, and other factors, which include internal peer equity, the  market and other organizational considerations. The salary range and/or hourly rate listed is a good faith  determination of potential base compensation that may be offered to a successful applicant for this position at  the time of this job advertisement and may be modified in the future. 

Interested candidates should submit a resume with a cover letter for consideration by February 17,  2026. Walk-in applications and phone calls will not be accepted; only digital submissions will be  considered.  

Visit our career page https://www.friendsacademy.org/career to learn why FA is a great place to work!

 Physical Demands 

The physical demands described here are representative of those that must be met by an employee to  successfully perform the essential functions of this job. Reasonable accommodations may be made to enable  individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger,  handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.  The employee is occasionally required to sit. The employee must regularly lift and /or move up to 10 pounds,  frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision  abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth  perception and ability to adjust focus. Able to move from building to building and across the campus.  

Work Environment  

The work environment characteristics described here are representative of those an employee encounters  while performing the essential functions of this job. Reasonable accommodations may be made to enable  individuals with disabilities to perform the essential functions. 

 While performing the duties of this Job, the employee is regularly exposed to moving mechanical parts. The  employee is frequently exposed to wet and/or humid conditions and outside weather conditions. The employee  is occasionally exposed to high, precarious places and fumes or airborne particles. The noise level in the work  environment is usually moderate. 

Our Commitment to Diversity: Friends Academy is committed to our guiding principles of diversity, equity,  and inclusion. We welcome candidates representing the diversity of the world as we deepen and elevate our  educational program.  

 Friends Academy is an equal employment opportunity employer committed to hiring and retaining exceptional,  dedicated people of diverse backgrounds. We consider qualified individuals for employment with the School  regardless of age, color, disability status, gender identity or expression, genetics, national origin, race, religion,  sex, sexual orientation or any other characteristic protected by federal, state or local laws. It is Friends  Academy’s policy to comply with all applicable laws pertaining to nondiscrimination and equal opportunity. 

We invite you to visit our FA Diversity, Equity + Inclusion webpage.

About Friends Academy

Belief Statement: We achieve educational excellence by committing to the highest standards of learning and living. Our diverse and welcoming community is strengthened by our Quaker values, which empower our students to inquire, reflect, and engage in their classrooms, in their neighborhoods, and in the world. Because when we inspire students to learn and live with purpose, they achieve greatness without sacrificing goodness.

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