FRONT OFFICE COORDINATOR

Heathwood Hall Episcopal School believes that each employee makes a significant contribution to its success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Reports To: Project Manager

Work Schedule: M-F, 8:00-4:30

Position Summary

The Front Office Coordinator supports daily reception operations as the first point of contact for the school, while also coordinating administrative systems, visitor management, and operational support for multiple departments.

Essential Functions

• Manage front desk communications, including answering phones and directing calls
• Coordinate visitor and vendor access procedures in partnership with campus security
• Maintain vehicle registration database and campus access processes
• Process payments and prepare related reports
• Create and manage employee identification badges
• Create and manage items for sale in Square for various departments
• Provide basic support for front office technology, including printers/copiers and postage systems
• Monitor and maintain office supply inventory
• Support general administrative and reception operations as needed

Specific Job Skills

The ideal candidate will have:

• Proficiency in Google Workspace and spreadsheet management
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and data accuracy
• Ability to maintain confidentiality and professionalism
• Comfort learning and troubleshooting new systems and technology
• Strong organizational and customer service skills
• Ability to work independently while supporting multiple departments

Education and Experience

• Bachelor's degree or equivalent professional experience preferred
• Previous experience in administrative coordination, office operations, or customer-facing support preferred
• Experience managing data, records, or operational systems preferred
• Strong technical aptitude and ability to learn new systems quickly required

Working Conditions

• Expansive school campus with 122+ acres, must be able to travel between buildings independently.
• Frequent walking, standing, stooping, and bending may be required throughout the day at various intervals
• Ability to lift up to 50 lbs

To apply visit our career center using this site:

https://heathwood.isolvedhire.com/jobs/

NO PHONE CALLS, PLEASE.

Heathwood Hall Episcopal School is an affirmative action/equal opportunity employer. Heathwood Hall Episcopal School participates in E-Verify, as mandated by South Carolina law. This position will require a Criminal Background Check.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://heathwood.isolvedhire.com/jobs/1784556-586433.html

About Heathwood Hall Episcopal School

Heathwood Hall Episcopal School (HHES) is an independent, Episcopal day school founded in 1951 that serves 730+ children ages 2 through Grade 12. Just minutes away from the urban grandeur of South Carolina’s capital city, Heathwood Hall is a serene, environmental oasis nestled on 122 acres of wooded wetlands. The campus is bordered on the west by the Congaree River, and on the north, east and south by lush farmlands. HHES has long been known as Columbia’s premier independent school. Its tradition of academic excellence is coupled with a longstanding commitment to experiential learning that has led to the development of many distinctive programs. Holding true to its Episcopal heritage, HHES celebrates and seeks to develop the whole child, and to develop tenacious, sophisticated thinkers who value service to others over self-interest. HHES further supports the development of the whole child through a rich array of extracurricular offerings that create ample opportunities for students to find and nurture their passions beyond the classroom. HHES believes that children learn best when they are truly known and supported by their teachers. The school’s abiding commitment to bui...lding strong relationships between students and teachers allows the opportunity for each child to be met where they are in their educational and developmental journey, as opposed to taking a one-size-fits-all approach. While HHES’s outcomes are second-to-none—its students compete nationally and achieve at the highest levels—each student’s Heathwood experience is unique, reflective of his or her interests and abilities, challenges and talents, goals and ethos. HHES graduates don’t just master the knowledge and skills they need to succeed in college and beyond; they know themselves, and know how to advocate for themselves, in ways that set them apart from most of their peers. They leave Heathwood prepared not only to take on our dynamic world, but to transform it. While the school community includes members of many faith traditions, Heathwood is an Episcopal School where all students and faculty gather, by school division, for worship and prayer each Wednesday in the on-campus Chapel of the Epiphany. The school is affiliated with the Episcopal diocese and benefits from a supportive Episcopal community in Columbia. It is a school that engenders strong loyalty and strong connections, and promotes an authentic spirit of inclusivity, acceptance, and care for each individual. Today, HHES seeks an experienced development professional who appreciates the culture of this exemplary place, shares it values, and will cultivate relationships and gifts to ensure the betterment of the school. The Community | Columbia, South Carolina Columbia, South Carolina is a city convenient to mountains and beaches. In just two hours you can be on a beach in Charleston, SC or head the opposite direction two hours toward the upstate and find yourself in the mountains. Sporting News recently recognized Columbia as one of the “Best Sports Cities;” residents love to support their local college teams including the University of South Carolina’s Gamecocks. The city also has a more refined side and is home to the Columbia Museum of Art, the SC Philharmonic Orchestra, the Columbia City Ballet, and a myriad of performing arts groups. Columbia has received numerous accolades for its cost of living, climate, job outlook, education, the arts, health care and recreation.

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