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FLSA Classification: Full-time – Exempt, 12-month schedule of duties, 100% FTE Reports To: Head of School
The Senior Administrative Coordinator supports the full enrollment lifecycle—attraction, engagement, enrollment, and onboarding—ensuring a relationship-driven, high-touch experience for prospective and current families. As a key ambassador for Rolling Hills Prep, this role partners with marketing and communications leadership to advance strategic enrollment goals, strengthen market positioning, and maintain operational excellence in a competitive independent school environment. The position blends admissions management, relationship building, and consultative sales skills to guide families through thoughtful decision-making and drive enrollment outcomes.
Key Responsibilities
Execute strategic enrollment initiatives to grow inquiries, applications, and yield.
Manage admissions processes from inquiry through onboarding, including tours, shadow days, interviews, events, and personalized follow-up.
Cultivate relationships with prospective families using a consultative, service-oriented sales approach to guide them through the admissions journey.
Maintain and analyze admissions pipeline data; produce regular reports on funnel health, demographics, and conversion trends to inform recruitment strategies.
Coordinate admissions events, outreach campaigns, and community partnerships; represent the school at fairs, conferences, and local events.
Maintain CRM/database systems, calendars, and communications workflows to ensure seamless, professional experiences for families.
Serve as a welcoming, knowledgeable resource to families while modeling professionalism, warmth, discretion, and cultural competency.
Other Considerations:
Start Date: July 1, 2026
Annual Salary Range: $90,000-$120,000
Qualifications
Bachelor’s degree required; 3–5+ years of admissions, enrollment management, sales, or related experience (independent school or education preferred).
Demonstrated success in relationship-based or consultative sales, customer service, or recruitment environments.
Strong analytical, organizational, and project management skills; experience with CRM/database tools and reporting.
Excellent interpersonal, written, and presentation skills; ability to engage diverse audiences with empathy and professionalism.
Ability to manage multiple priorities in a fast-paced environment and work occasional evenings/weekends.
Commitment to supporting the school’s mission and fostering a diverse, equitable, and inclusive community.
Physical Demands and Work Environment:
Willingness and ability to work in a highly-demanding environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
Ability to travel safely and comfortably across a campus
May work at a desk and computer for extended periods of time
Be able to occasionally lift up to 30 lbs
Work in both a traditional, climate-controlled inside environment and work in outside weather conditions consistent with San Pedro weather
EQUAL OPPORTUNITY EMPLOYER: No person shall, on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, disability/handicap, or religion, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, harassment, or retaliation in the school’s employment opportunities.