CHARLOTTE COUNTRY DAY SCHOOL

Position Title:            Senior Accounting Manager

Department:               Finance

Reports To:                 Director of Finance

FLSA:                           Exempt

TERM:                          12 Months

Mission Statement

Through excellence in education, Charlotte Country Day School develops the potential of each student by fostering intellectual curiosity, principled character, ethical leadership, and a responsibility to serve.

Overview

Charlotte Country Day School (Country Day) is one of the largest independent, co-educational schools in the Charlotte area and one of the 15 largest in the continental United States. Enrollment is very strong, and the school is thriving. Highly regarded for the rigor of its academic program and the breadth of its offerings in the arts, athletics, community service, and leadership, Country Day is noteworthy for a long tradition of positioning itself at the forefront of curricular innovation.

A strong, forward-thinking institution, Country Day offers every child a chance to shine. The school is a diverse, inclusive community with strong academic and co-curricular programs designed for students to learn to think critically, act respectfully, and show sensitivity to the feelings and needs of others. The unique curriculum offered by Country Day prepares and strengthens students for participation in their local and global communities. With its focus on diversity, service, global study, and technology, Country Day positions students for future success in an ever-changing world. Country Day is committed to living as an authentic, inclusive community. Our pursuit of this commitment to community recognizes and affirms the richness brought by difference and discovered through commonality.

Position Summary: The Senior Accounting Manager is responsible for providing support to the Director of Finance with various accounting functions and in overseeing accounting-related operations. This role requires a range of financial, accounting, and administrative/organizational skill levels, from routine monthly tasks and reconciliations to complex analysis and special projects. The position also serves as a primary Finance Office point of contact for the School’s support groups, the Parents’ Association and Boosters Club, and is responsible for the accuracy and timeliness of their financial accounting records and reporting with oversight provided by the Director of Finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 Management/Financial Oversight:

• Ensure accurate and timely financial reports and information.

• Establish and maintain internal controls to safeguard the assets of the school and mitigate the risk of fraud in conjunction with the Director of Finance.
• Implement and enforce compliance of financial policies and procedures in conjunction with the Director of Finance.
• Assist the Director of Finance in management of the General Ledger accounting system, ensuring a timely month end close, and all appropriate general ledger accounts are properly reconciled.
• Partner effectively with the Human Resources team by collaborating and problem-solving financial-related issues as they arise and assisting with improvement of processes.
• Administer and oversees online banking and various merchant accounts, including partnering with the Information Technology group to ensure PCI Compliance reporting and quarterly scans for credit card processing.
• Administer the school wide purchase card program (Works/CorPay) in consultation with the Director of Finance.
• Assist the Director of Finance in supervising accounting related operations, providing guidance and training to Finance Office staff as needed.

General Accounting and Financial Reporting:

• In consultation with the Director of Finance, prepare and review monthly, quarterly, and annual journal entries according to date-based goals established by the Director of Finance at the beginning of each fiscal year; reconcile related general ledger accounts to facilitate timely month-end close.

• Complete timely monthly account reconciliations for the multiple bank accounts (Operating, Restricted, Unexpended Plant/Endowment, Support Groups Petty Cash) and short-term investments. Investigate and resolve discrepancies promptly, soliciting assistance from appropriate Finance Office staff as needed.
• Coordinate with Accounts Payable Manager to research and clear outstanding check lists quarterly. File and remit unclaimed property annually as required.
• Prepare and distribute monthly financial statements, general ledger, and project reports; manage authorized access in Veracross and respond to user inquiries.

• Establish new general ledger fund accounts and modify chart of accounts as needed.
• Collaborate with HR to ensure payroll, benefits, and accruals are accurately recorded and reconciled. Maintain confidentiality of sensitive financial data. Maintain fixed asset module, capitalize acquisitions, record depreciation and disposals.  Prepare fiscal year-end fixed asset reports and post annual entries to the general ledger.
• Collaborate with the Advancement team to ensure stock gifts are timely and accurately recorded on the general ledger and support pledge and endowment monthly and quarterly accounting performed by the Director of Finance as needed.
• Support accounts payable functions as needed, including resolving positive pay ACH and check exceptions.  As an authorized signature of the bank accounts, this may include weekly review of AP invoices and approval of weekly check run ensuring compliance with internal policies as well as IRS and DOL guidelines.

Coordinating Accounting Activity of Support Groups:

• Serve as a primary point of contact for the School’s Support Groups. Work closely with the Support Group Treasurers and other volunteers to ensure compliance with established purchasing policies and other internal controls designed to safeguard the assets and integrity of financial records.
• Ensure accuracy and timeliness of the Support Groups’ financial accounting records, including the day-to-day maintenance of their financial records and production of timely monthly financial reporting.
• Maintain Support Groups’ accounting records, including all cash and credit card receipts and check disbursements. Input vendor invoices and check requests into the payables system and coordinate with the AP Manager to ensure timely payment.
• Review monthly internal charges statements for the Support Groups and monthly Parents Association Allocation Request activity reporting, prepared by the SB/Receipts Manager, and ensure charges billed by the school are approved by the appropriate representatives before funds are transferred between the two entities.
• Monitor the Athletics Department requests for reimbursements by the Boosters and ensure approval by appropriate Boosters representative before any funds are transferred between the two entities.
• Manage the distribution and use of the Clover Flex devices by the Support Groups.
• Assist the Director of Finance in ensuring compliance with all local, state, and federal reporting requirements and filings related to Support Groups.

Audit and Tax Filings:

• Assist the Director of Finance in preparing schedules, work papers, and documentation for the annual financial audit and Form 990/990-T preparation.
• Prepare semi-annual sales tax refund, monthly NC sales tax payable, and Mecklenburg County prepared food tax filings.
• Prepare annual Form 1099s and Form 1096, with AP Manager support.
• Ensure compliance with all local, state, and federal reporting requirements and filings.

Other:

• Cross-trained to serve as backup for Student Billing and cash receipt functions, including annual reenrollment contracts.
• Assist with Front Desk Receptionist coverage during breaks/absences as needed.
• Performs other tasks/projects assigned by the Director of Finance or Chief Financial Officer.

EDUCATION, EXPERIENCE AND SKILLS:

• Bachelor’s degree in accounting or business from an accredited college or university; at least five years of experience in accounting, financial analysis, and budget administration, ideally in a non-profit or independent school setting.
• Strong demonstrated skills in non-profit accounting and financial administration.
• High degree of computer literacy; strong spreadsheet and financial analysis skills.
• Experience with Veracross or other student information systems a plus.
• Detail orientated, professional attitude, reliable.
• Strong ability to analyze and organize financial data and identify and resolve problems efficiently.
• Ability to prioritize, multi-task, and work quickly with high accuracy. Ability to maintain confidentiality and collaborate with diverse groups.
• Strong oral and written communication skills and excellent interpersonal skills.

WORKING ENVIRONMENT: 

• This position may require some evening and weekend work.
• This role is primarily office-based, with standard physical demands of an administrative position.

Application Process

Interested applicants should submit a cover letter, current resume, and list of references with telephone numbers via the Employment Portal at https://www.charlottecountryday.org/employment. Review of materials and initial interviews will begin as applications are received. References will only be contacted for applicants that advance in the process.

This position will be open until filled.

It is the policy of Charlotte Country Day School not to discriminate against any employee or applicant for employment on the basis of race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other basis protected by applicable law.  This policy extends to recruitment, employment, promotion, demotion, transfer, layoff, termination, compensation, training, benefits and all other terms and conditions of employment.

About Charlotte Country Day School

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