Stratton Mountain, Vermont
San Francisco, California
Atlanta, Georgia
San Francisco, California
Posted: 20-Apr-26
Location: Burke, Vermont
Type: Full Time
Categories:
Position Overview
Burke Mountain Academy (BMA), an elite ski academy located in East Burke, VT, seeks a highly organized and detail-oriented Business Manager & Bookkeeper to support the operational and financial functions of the school. Reporting directly to the Chief Operating Officer, this role plays a critical part in maintaining the financial integrity, administrative organization, and human resource processes that support BMA’s mission and day-to-day operations.
The Business Manager & Bookkeeper manages the school’s daily financial operations and bookkeeping, while also supporting budget management, reporting, compliance, and HR administration across the organization. BMA’s operational structure places strong emphasis on coordinated systems and disciplined execution to support institutional excellence. The ideal candidate is a proactive problem solver who thrives in a collaborative environment and enjoys building efficient systems that support this mission-driven organization.
Key Responsibilities
Financial Operations & Bookkeeping (Direct Oversight)
The Business Manager & Bookkeeper is responsible for the accurate and timely execution of the school’s daily financial operations and accounting processes.
Responsibilities include:
- Maintain the school’s general ledger and accounting systems
- Process and reconcile accounts payable and accounts receivable
- Manage tuition & incidental billing, payment plans, and student account balances ? Perform monthly bank and account reconciliations
- Maintain credit card reconciliation and expense reporting systems
- Maintain internal financial controls and accounting procedures
- Coordinate the annual external audit and financial reporting
- Manage restricted gifts, pledges, and endowment accounting
- Support required state and federal tax filings
- Maintain accurate financial documentation and records
- Support grant tracking and restricted fund reporting when applicable
- Monitor and reconcile institutional program revenues and expenses
Business Management & Institutional Operations (Support to COO)
In partnership with the COO, the Business Manager & Bookkeeper helps ensure that the school’s operational systems are organized, transparent, and financially disciplined.
Responsibilities include:
Budgeting & Financial Planning
- Assist with preparation and monitoring of the annual operating budget.
- Track budget vs. actual performance across departments and capital projects
- Assist with cash flow forecasting and financial projections
Prepare financial summaries and reports for leadership and board meetings
Procurement & Vendor Management
- Manage vendor relationships, service contracts, and procurement processes
- Ensure appropriate purchase approvals and documentation
- Monitor contract renewals and vendor compliance
- Support competitive bidding or vendor review processes when appropriate
Financial Systems & Administrative Infrastructure
- Maintain and improve financial systems, reporting tools, and record-keeping processes
- Maintain documentation of financial procedures and operational workflows
- Coordinate with external accountants, auditors, and advisors
Compliance, Risk & Insurance
- Assist in maintaining organizational compliance with nonprofit regulations
- Coordinate insurance policies and renewals
- Maintain risk management and documentation records
- Support preparation of required regulatory filings and compliance reports
Human Resources Administration
The Business Manager & Bookkeeper supports HR administration and employee lifecycle processes in partnership with the COO and leadership team.
Responsibilities include:
Payroll & Benefits
- Process bi-monthly payroll and related reporting
- Maintain payroll records and coordinate with payroll providers
- Administer employee benefits programs, including health insurance and retirement plans
Employee Administration
- Prepare and maintain employee contracts and employment records
- Coordinate onboarding and offboarding processes
- Maintain personnel files and HR documentation
- Process 1099 contractor documentation and payments
HR Compliance & Administration
- Support workers’ compensation reporting and claims
- Maintain compliance with employment laws and HR policies
- Assist with updates to the employee handbook and HR policies
- Manage employment verifications and unemployment claims
- Maintain records required for regulatory compliance and audits
Qualifications
Preferred qualifications include:
- Bachelor’s degree in Accounting, Business Administration, Finance, or related field, or equivalent experience
- 0–5+ years of experience in bookkeeping, accounting, or business operations
- Early-career candidates with strong skills and interest in developing in a school business office are encouraged to apply
- Proficiency with accounting software (e.g., QuickBooks) and strong Excel skills
- Experience with payroll and HR administrative processes preferred
- High attention to detail and strong organizational skills
- Ability to manage multiple priorities and meet deadlines
- Strong communication skills and ability to work collaboratively across departments
- Commitment to confidentiality and ethical financial practices
Compensation and Benefits
- Compensation is dependent on experience
- Employer sponsored retirement plan, including employer matching
- Health insurance with competitive employer contribution
- Employer subsidized life insurance
- Employer subsidized phone plan or reimbursement stipend
- On-campus housing pending availability
- Meals included when the school Dining Hall is in service
- Access to athletic facilities, a season ski pass to Burke Mountain, and Kingdom Trails
- Vacation and work schedule consistent with school calendar and fiscal year timing
