Job Summary:

The Staff Accountant/Accounts Receivable Administrator is responsible for supporting the daily financial operations of the school by maintaining accurate accounting records, processing and recording financial transactions, assisting with reporting and reconciliations, ensuring compliance with school policies and accounting standards, managing incoming payments, maintaining up-to-date customer account balances, and responding to families regarding student balances. This role supports budgeting, audits, and accounts receivable functions to help maintain the financial health of the school.

Key Responsibilities: Staff Accountant

Financial Management & Accounting

• Oversee all accounting operations including general ledger, accounts payable, accounts receivable, payroll, and cash management
• Prepare monthly, quarterly, and annual financial statements and reports
• Maintain accurate financial records in accordance with GAAP and applicable education finance regulations
• Monitor cash flow and manage banking relationships
• Reconcile bank accounts and balance sheet accounts regularly
• Coordinate year-end closing and audit preparation activities

Budgeting & Financial Planning

• Assist in the preparation and management of the annual operating budget
• Monitor departmental budgets and provide variance analysis
• Support long-range financial planning and forecasting
• Provide financial recommendations to school leadership and board members

Compliance & Internal Controls

• Ensure compliance with federal, state, and local financial regulations
• Maintain strong internal controls to safeguard school assets
• Oversee tax filings, grant reporting, and regulatory submissions
• Coordinate external audits and implement audit recommendations

Leadership & Administration

• Develop and improve accounting procedures and financial systems
• Collaborate with administrators, department heads, and HR on financial matters
• Present financial reports to leadership, finance committees, or school boards

Key Responsibilities: Accounts Receivable

• Generate and issue invoices to customers in a timely manner
• Monitor customer accounts for delayed payments and follow up on outstanding balances
• Process incoming payments (cash, checks, bank transfers, etc.)
• Reconcile accounts receivable ledger to ensure all payments are accounted for
• Investigate and resolve billing discrepancies or disputes
• Maintain accurate financial records and documentation
• Prepare regular reports on receivables, aging, and collections status
• Collaborate with sales and customer service teams to resolve payment issues
• Assist with month-end closing activities related to receivables
• Ensure compliance with company policies and accounting standards
• Create and maintain enrollment spreadsheet, including tracking financial aid, obtaining signed athletic grants, and applying outside athletic grants to family accounts

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required
• Minimum 3 years of accounting or financial management experience
• Experience in educational institutions, nonprofit organizations, or public sector accounting preferred
• Strong knowledge of GAAP, budgeting, financial reporting
• Proven experience in accounts receivable or a similar accounting role
• Proficiency in accounting software (Quickbooks, MS Excel, and Google Sheets)
• Excellent attention to detail and accuracy
• Strong communication
• Ability to manage multiple tasks and meet deadlines
• Strong analytical and problem-solving abilities
• High level of integrity and confidentiality
• Excellent organizational skills

About Stratton Mountain School

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