Wilmington, North Carolina
San Francisco, California
Oakland, California
Wilmington, North Carolina
Brooklyn, New York
Posted: 27-Mar-26
Location: Weston, Massachusetts
Type: Full Time
Salary: 72,000-78,000
Categories:
Required Education:
Position Opening:
Accounting Specialist
Date Posted: March 27, 2026 Start Date: May 14, 2026
Description: 12-month, full-time, exempt position
Salary Range: $72,000-$78,000 commensurate with experience and credentials
Position Summary:
CSW seeks an Accounting Specialist to join its Business Office. The Accounting Specialist is responsible for a variety of tasks within the Business Office, including accounts receivable, payroll, reconciliations, and reporting. In addition to supporting the Controller and Chief Financial Officer (CFO) as needed, the Accounting Specialist assists with monthly and year-end closing procedures, ensures the accuracy of financial data, and maintains compliance with internal controls.
Essential Functions
- Manages accounts receivable and student records through the online tuition management platform, FACTS. Communicates with parents and guardians; makes account adjustments; posts journal entries; and reconciles receivable activity with the general ledger. Monitors receivable aging reports.
- Manages payroll records in ADP. Processes bi-weekly payroll, inputs payroll activity and employment data, and communicates with and provides assistance to employees.
- Maintains and balances sub-ledger accounts by verifying, allocating, posting, and reconciling transactions and resolving discrepancies.
- Maintains Balance Sheet accounts with monthly reconciliations, resolving discrepancies, and creating journal entries.
- Assists the CFO with financial reports needed for Board Committee meetings.
- Assists with the annual financial audit, Form 990, and MA state tax returns.
- Recommends and drafts policies and procedures related to job processes.
- Communicates in a timely fashion with faculty, staff, students, and parents/guardians, as needed.
- Assists with special projects as needed.
Skills and Qualifications:
- Education and Experience
Bachelor’s degree in accounting with 5-7 years of experience in non-profit accounting. Strong working knowledge of Microsoft Excel, Word, and Blackbaud Financial Edge or similar financial management software.
- Technological Tools and Processes
Recognizes the importance of having strong skills to facilitate work. Can learn and reproduce the current processes and recommend best practices to streamline them.
- Time Management
Manages many tasks and projects simultaneously while adhering to deadlines and promises. Able to ascertain which people may need immediate assistance and to act accordingly.
- Organizational Skills
A high degree of organization is required to manage workflow. Attention to detail is required. - Communications and Customer Service
Strong and responsive customer service skills that demonstrate empathy and reflect the ethos of the school. Able to communicate effectively with all constituents in a school environment, and capable of contributing in a team environment. - Written Communication
Effectively communicate concepts and ideas. Ability to apply common sense understanding and to carry out instructions furnished in written or oral form.
- Problem Solving
Ability to solve routine problems as they arise.
- Confidentiality
Must maintain confidentiality regarding all information handled in the Business Office.
Working Conditions:
The noise level in the work environment is usually moderately quiet; however, variations in noise level may occur when the employee attends school functions such as assemblies, school dances, and other events.
Physical Requirements:
While performing the duties of this job, the employee is regularly required to listen, physically direct, and speak. The employee is required to stand, walk; use hands to finger, handle, or feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Benefits of Working at CSW:
- Collegial faculty and working environment.
- Competitive salary and robust human resource benefits.
- Funding and institutional support for professional development.
- Innovative daily and annual schedule that values reflection and relationship-building.
- Provided hot lunch, as well as access to a state-of-the-art fitness center.
- Wooded, 65-acre campus located just 12 miles from Boston and Cambridge, in close proximity to scenic walking trails and excellent local restaurants and shops.
- Easy access to Kendal Green MBTA station, with on-campus parking and EV charging stations.
To Apply for This Position:
Please send a cover letter and resume to accounting@csw.org. No phone calls, please.
School Description:
The Cambridge School of Weston, founded in 1886, provides a progressive education that emphasizes deep learning and meaningful relationships. Our dynamic program inspires students to discover who they are and to make purposeful contributions to their school, their communities, and the world.. Located 12 miles from Boston, we are a day and boarding high school community of approximately 315 students. Our module system forms the basis of the educational program, allowing us to offer more than 250 classes. All classes meet for 75-to-90 minutes each day, taught over six-week modules. Our pedagogy advocates active, experiential learning within a curriculum designed to accommodate the interests and experiences of individual students. We welcome the perspectives of different ethnicities, races, classes, religions, and sexual orientations that enhance our mutual understanding.