Stevenson School is a PK-12 co-educational, college-preparatory, boarding and day school with enrollment of 750 students on two campuses in beautiful Central Coast California. The Upper Division campus (Grades 9-12) is located in Pebble Beach. The Lower/Middle Campus (Grades PK-8) is in nearby Carmel-by-the-Sea. Stevenson is a mission-driven school that aims to help students shape joyful lives while instilling a passion for learning and achievement to prepare them for success in school and beyond. 

Stevenson School is seeking an organized and collaborative Advancement Events Coordinator to join the Advancement team and start August 1, 2026. Reporting to the Director of Constituent Relations, the Advancement Events Coordinator is responsible for planning and executing a year-round calendar of events that support parent engagement, alumni relations, and stewardship initiatives. The ideal candidate will bring strong project management skills, a service-oriented approach, and the ability to create joyful, well-organized events that strengthen relationships across the Stevenson community. This is a full-time, 12-month-per-year position. 

Responsibilities:

• Under the supervision of the Director of Constituent Relations, organize and execute events that support parent engagement and alumni relations. Parent programs include Family Weekend, class parties, new-family gatherings, volunteer appreciation events, and Pirate Parents Club-sponsored events. Alumni programs include Reunion Weekend, regional receptions, and affinity group events.
• Manage all event logistics from initial planning through post-event follow-up, including facilities requests, venue sourcing, catering, rentals, audiovisual needs, seating arrangements, signage, setup and breakdown coordination, and reconciliation of event-related invoices and payments.
• Create and manage events and communications in Slate, including invitations, RSVPs, and attendance.
• Develop and maintain event timelines, production schedules, and budgets to ensure events are completed on time and within budget.
• Track year-to-year and event-to-event engagement metrics to determine the effectiveness of events and inform future planning.
• Organize Grandparents Day at the Pebble Beach campus and provide support for Grandparents Day and other events at the Carmel campus, as needed.
• Assist in planning logistics for international and domestic advancement trips including flight and hotel accommodations, alumni and parent receptions, and donor visits.
• Provide additional administrative support for major gift level sponsorship gift solicitations and in-kind sponsorships (e.g., list management, progress reports, etc.).
• Manage event budgeting and credit card management.

Required Qualifications:

• Bachelor's degree.
• Three to five years of professional experience in event planning or a related field.
• Familiarity with CRMs, web, and standard workplace technology.
• Superb interpersonal, written, and verbal communication skills.
• Strong organizational, presentation, event planning, and social skills.
• Ability to manage multiple demands simultaneously.
• Familiarity with an independent school environment.
• Capacity to anticipate challenges and initiate solutions.
• Flexibility and ability to work an average of three to four evenings and one weekend per month. Thorough understanding of and commitment to the mission of the school. 
• Ability to maintain an exceptional level of confidentiality and professional discretion.
• High degree of professionalism.
• Demonstrated organizational skills and attention to detail.
• Strong work ethic and willingness to be flexible.
• Ability to multitask and work effectively in a fast-paced environment.
• Ability to work independently with a customer-focused approach.

The salary range for this position is $70,000 to $80,000, commensurate with experience. In addition to competitive salary, Stevenson offers a substantial benefits package including retirement plan contributions, a choice of Anthem medical plans with generous premium coverage provided by the School, vision and dental group plans, and support of ongoing professional development. Stevenson offers housing and fuel stipends for eligible employees. Meals are provided throughout the day when school is in session.

In keeping with Stevenson’s core values, we seek candidates who demonstrate a commitment to equity and inclusion. Candidates from underrepresented backgrounds are encouraged to apply.

Stevenson is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, national origin, age, disability, marital status, sexual orientation, or any other characteristic protected by law.

Interested candidates are invited to use the link provided to submit a cover letter and resume to: Human Resources at Stevenson School?

About Stevenson School

Founded in 1952, Stevenson School is a selective co-educational boarding and day school with 750 students and 30 buildings on 50 acres of land and two campuses. The 500-student upper division, comprised of grades 9-12, is located on the Pebble Beach Campus, where about 60% of students reside in six faculty-supervised dormitories; the lower and middle divisions, totaling 250 students in grades PK-8, are located on the Carmel Campus. As an American school with a global sensibility, Stevenson is premised on a vision of education as the means by which we discover ourselves in the world and thus contribute to its transformation. We believe that one’s education is best pursued in the company of others, for others’ benefit as well as one’s own. Our Latin motto—Suaviter in modo, fortiter in re (Gentle in manner, resolute in action)—inspires humility and perseverance. Our mission includes three aims: to prepare students for success in college and beyond, to foster their passion for learning and achievement, and to help them shape a joyful life. In keeping with this project, Stevenson seeks to: •Train students in critical academic, intellectual, social, and emotional skills; •H...elp students to develop honor and integrity; •Teach students to engage productively and peacefully with others; •Nurture students’ ambitions and healthy pursuit of excellence; •Balance convention and innovation such that we remain true to our enduring values and relevant to the emerging needs of the present generation of students. We expect all members of our community to be: •Devoted to our tenets of scholarship and citizenship; •Honest, honorable, and empathetic; •Able to examine and be responsible for their beliefs and behavior, respectful of the consequences that attend both; •Willing to risk failure in the pursuit of wisdom; •Committed to global literacy, environmental stewardship, and civic engagement. Stevenson offers its students, faculty, and staff a values-driven community experience influenced by the distinctive beauty, ecological biodiversity, and contemplative culture of the Central Coast.

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